21 Best Free Productivity Apps in 2025

Productivity is one of the more common buzzwords recently, and rightfully so. Productivity is a very important aspect of work, especially if you work remotely.

In fact, studies show that productivity is even more essential when you have autonomy in your work.

There are quite a lot of tools out there to boost productivity, though. Finding the right tool stack for you may take time, but it is definitely worth it. In this article, we've listed our list of the 21 best productivity apps of 2025.

The Ultimate Guide to Apps For Productivity

Productivity apps come in various forms, each designed to help you streamline tasks and enhance efficiency.

Whether you are an individual looking to improve personal productivity or a part of a team aiming to boost collective performance, there is an app tailored for your needs.

Here are some top categories of productivity apps:

• Best Work Productivity Apps: Tools that focus on workplace efficiency, helping you manage tasks, time, and projects effectively.

• Best Personal Productivity Apps: Apps designed for individual use, assisting in personal goal setting, habit tracking, and daily task management.

• Best Productivity Apps For Mac: Applications optimized for macOS, providing seamless integration with Apple’s ecosystem to enhance productivity.

• Best Productivity Apps For Windows: Software built for Windows users, offering features that leverage the strengths of the Windows operating system.

• Best Productivity Apps For Students: Apps tailored for students, helping them manage their studies, assignments, and time more effectively.

• Best AI Productivity Apps: Cutting-edge apps that use artificial intelligence to automate tasks, provide insights, and increase efficiency.

• Best Productivity Apps For Teams: Tools that facilitate collaboration, communication, and project management within teams.

Choosing the right productivity app can significantly impact your efficiency and effectiveness, whether you're working alone or as part of a team.

Best Work Productivity Apps

Text Blaze

First up on our list is Text Blaze, the ultimate productivity and automation tool.

Text Blaze is #1 on this list because it is the highest rated productivity app on the Chrome Web Store, with a 4.9 rating and 1,000+ 5-star reviews.

With Text Blaze, you can automate repetitive typing with keyboard shortcuts & dynamic text templates that work on any site or app.

Save time, boost productivity, and automate your work with Text Blaze's powerful text expansion!

Features

• Automate repetitive typing & boost productivity with keyboard shortcuts & dynamic text templates.

• Text Blaze is free forever! Say goodbye to frustrating licenses or 7-day trials.

• Text Blaze works anywhere you do (Chrome, Windows, Mac) via the Text Blaze Chrome Extension, Windows app, and Mac app!

• Create dynamic templates with placeholders, drop-down menus, if/else rules, autopilot, and much more!

• Text Blaze is perfect for teams! Learn more about using Text Blaze for teams to supercharge your team's communication and productivity!

Asana

Asana is a project management app that you can use to stay organized and connected, as you can use it collaboratively with teams, or on your own.

Price: Basic accounts are free, premium accounts pay $10.99 per month, and business accounts pay $24.99 per month.

Available on: Windows, iOS, and Android.

Calendly

Calendly is one of the most useful tools on this list. It is a tool that integrates with your calendar to help you schedule meetings without the hassle of lots of emails.

Price: There is a free plan available with no subscription. There is an essentials plan for $8 a month, a professional plan for $12 a month, and a teams plan for $16 a month.

Available on: You can download Calendly on Chrome and Firefox, as well as the iOS App Store and the Google Play Store.

Slack

Slack is an incredible tool for teams to use for project management and communication. With Slack, you can create channels that you and your team can send chats in to stay up-to-date and on the same page.

Price: There is a free plan, a pro plan for $6.67 a month, a business+ plan for $12.50 a month, and an enterprise plan.

Available on: Slack is available on iOS and, Android as well as Windows, macOS, and Linux.

Spark

Spark is the perfect companion tool to help you manage your cluttered email. Spark helps you organize your email, reduce clutter, and reach inbox zero. You can use Spark for Gmail, Outlook, iCloud, Yahoo, and more.

Price: Spark has a free plan, a premium plan for $6.39 a month, and an enterprise plan for larger teams.

Available on: iPhone, iPad, Mac, and Android.

Best Personal Productivity Apps

Todoist

Todoist is a task manager that is perfect for people who want to create to-do lists and get organized. Todoist lets you create detailed to-do lists that you can customize for work, projects, tasks, personal stuff, or essentially anything.

Price: Has a free account option, pro accounts for $4 a month, or $6 a month for business accounts.

Available on: Essentially everything. You can use it on your phone, Windows, macOS, Chrome browser, or anywhere.

Evernote

Evernote is a productivity tool that helps you stay organized and prepared. With Evernote, you can create to-do lists and take notes to stay on top of your work. You can take notes, add images and documents, and even link your notes to your calendar.

Price: There is a free plan, a personal plan for $7.99 a month, and a professional plan for $9.99 a month.

Available on: Evernote is available on Windows, macOS, the App Store, and the Google Play Store.

Unroll.me

If your email is cluttered, Unroll.me is the solution you’ve been looking for. This tool helps you get rid of unwanted subscriptions to your email and clean up your inbox.

Price: Free to sign up and use.

Available on: The iOS App Store, the Google Play Store, Windows, Mac, and Linux.

Forest

If you’re having trouble focusing, use Forest. While you use Forest, you have a tree that grows. If you get off of the app, your trees in the app die. This is to encourage you to stay focused and productive, and not on your phone.

Price: Free to download and use.

Available on: iOS App Store, the Google Play Store, and the Chrome Web Store.

Best Productivity Apps For Mac

Alfred

Alfred is a productivity application for macOS that helps you accomplish tasks more efficiently by combining search functionalities and custom actions. It allows users to create workflows and shortcuts to streamline repetitive tasks.

Price: Free with optional paid Powerpack (34 EUR)

Available On: macOS

Bartender App

Bartender App organizes your menu bar apps, making it easier to access and manage them on your Mac. It declutters your workspace by hiding unnecessary icons and only showing the ones you need.

Price: $15.00 for a single license

Available On: macOS

Airmail for Mac

Airmail for Mac is an email client designed to handle multiple email accounts efficiently, with a focus on speed and intuitive user experience. It integrates well with other productivity tools, making it a versatile choice for managing emails.

Price: $2.99 per month or $9.99 per year

Available On: iOS & macOS

Best Productivity Apps For Windows

Obsidian

Obsidian is a powerful knowledge base that works on top of a local folder of plain text Markdown files. It is designed to help users organize their notes and thoughts with a graph view and link between notes.

Price: Free with optional Catalyst license for extra features

Available On: Linux, Windows, macOS, iOS

Milanote

Milanote is a tool for organizing your creative projects into beautiful visual boards. It works well for visual thinkers who need to manage their ideas and projects with images, notes, links, and files all in one place.

Price: Free with paid plans starting at $9.99 per month

Available On: Windows, iOS, macOS

Power Automate

Power Automate is a service that helps you create automated workflows between your favorite apps and services to synchronize files, get notifications, collect data, and more.

Price: Free with Microsoft 365 subscription or standalone starting at $15.00 per month

Available On: Windows

Best Productivity Apps For Students

Grammarly

Grammarly is the most popular writing tool for language and grammar editing. Regardless of what you’re typing, Grammarly can help you edit it for grammar and language.

Price: There is a free account option, as well as a premium option for $12 a month and a business option for $15 a month.

Available on: Chrome, Windows, iPhone, iPad, and Android.

LanguageTool

LanguageTool is a writing assistant that can be used for all browsers and word processors to help you continuously check your writing. Color-coded lines will help you analyze your writing to revise your mistakes and determine how to improve your writing.

Price: Free accounts for beginners, $4.99 a month for premium users, and $9.48 a month for teams.

Available on: Windows, macOS, iOS, and most browsers.

Best AI & Automation Productivity Apps

IFTTT

If This, Then That is the perfect tool for you if you’re looking to automate apps, devices, sites, and more. With IFTTT, you can automate almost anything!

Price: You can choose the free plan that is free forever, the pro plan that is $8 a month, or finally the pro+ plan that is $18 a month.

Available on: IFTTT is available on the iOS App Store, the Google Play Store, Windows, and Mac.

Zapier

Zapier is an online automation tool that connects your favorite apps and services to help you automate workflows. It allows you to create custom automations called "Zaps" without needing any coding knowledge.

Price: Free with paid plans starting at $19.99 per month

Available On: WIndows, Mac

Best Productivity Apps For Teams

TickTick

TickTick is another great tool that you can use to get organized. Whether it’s through detailed to-do lists, tracking with a calendar, or collaboration with your team, TickTick has got you covered.

Price: There is a free option and a premium option. The premium option is $27.99 annually (about $2.40 a month).

Available on: Windows, Android, iPhone, macOS, Linux, Chrome, and most other browsers.

Toggl

Toggl is a tracking tool that helps you track time, plan your work, and get things done on time. It helps you track and report your time so that you know how much time you spend on each project or assignment.

Price: Toggl’s four plans are the free plan, the starter plan for $9 a month, the premium plan for $18 a month, and an enterprise plan for larger organizations.

Available on: Windows, Mac, Linux, iOS, and Android.

Which Productivity App is the Best?

Finding ways to be productive doesn’t have to be difficult or time-consuming. There are plenty of tools to help you be productive, stay organized, and stay on top of things.

If you aren’t convinced, give Text Blaze a try to see how it can help you save time. You can create an account for free and get value out of Text Blaze without having a paid subscription. Give it a try today!