5 Candidate Rejection Email After Interview Templates in 2023

Featured Image for 5 Candidate Rejection Email After Interview Templates in 2023

Hiring managers have a tough job. Not only do they have to sift through a pile of resumes and cover letters to find the right candidates, but they also have to conduct multiple rounds of interviews to determine who would be the best fit for the job.

And at the end of it all, they have to let some candidates know that they didn't make the cut.

According to Zippia, the average corporate job opening receives about 250 job applications.

That's a lot of candidates that aren't hired. In order to let them know, hiring managers must send candidate rejection emails after they conduct interview, go through application materials, and decide on who they will ultimately hire.

Candidate rejection emails after an interview should be respectful and professional, but you also don't want to sugarcoat the outcome. While it's never easy to deliver bad news, a well-crafted rejection email can help candidates move on and keep your company's reputation intact.

In this blog post, we'll take a closer look at how hiring managers can write effective candidate rejection emails after an interview as well as provide templates you can use to get started today.

How to Write a Candidate Rejection Email after Interview?

While writing a candidate rejection letter after the interview, keep the following in mind:

  1. If the candidate is a good fit for future opportunities but not the current one, mention it in your email.
  2. Your email will be read by a human and you should try to not sound robotic.
  3. Avoid mentioning anything that can become too controversial and can be interpreted as a form of discrimination.
  4. If possible, try to mention one strength that the candidate displayed during the interview process.

Use Text Blaze to Make the Hiring Process Simple

Use Text Blaze to help simplify the hiring process with keyboard shortcuts that allow you to insert common recruiting messages.

With Text Blaze, you can create templates for any scenario and eliminate repetitive typing forever.

Whether you are sending a candidate rejection email after an interview, following up with candidates, or inviting them to apply to job postings, Text Blaze has you covered.

Oh, and did we mention: Text Blaze is free forever! You can create an account, get instant value, and never have to pay us $1.



Supercharge your hiring!

Save hiring text templates and insert them anywhere using keyboard shortcuts.
Add to Chrome –  It's Free! Go to Dashboard
candidate rejection after interview template

Candidate Rejection Email Templates

Basic Rejection Email Template

Basic Rejection Email Template
Hello {formtext: name=name; default=John; cols=10},

We appreciate your interest in working as a {formtext: name=job title; cols=6} at ACME.

We decided to move forward with another candidate, but we would like to thank you for taking the time to complete the application process, interviewing with our team, and allowing us the opportunity to learn more about your accomplishments and skills.

In the next few months, we will be posting several more job listings. We hope you will consider applying for these positions.

We wish you luck in your future professional endeavors.

Best,
_

After Careful Consideration Template

After Careful Consideration Template
Hello {formtext: name=name; default=John; cols=10},

Thank you for taking the time to apply for the {formtext: name=job title; cols=6} position for ACME. We appreciate the time you put into completing the application and interview process and enjoyed getting to know you.

We interviewed a multitude of qualified candidates for this position and after careful consideration, we have decided to go with a different candidate.

We appreciate that you have completed our interview process and will keep your resume on file for future positions that become available and fit your skillset and expertise.

We wish you luck in your job search.

Regards,
_

Rejection Email With Feedback Template

Rejection Email With Feedback Template
Dear {formtext: name=name; default=John; cols=10},

Thank you for your interest in the {formtext: name=job title; cols=6} position at ACME. The application and interview process can be time-consuming, and we appreciate that you completed the process. Unfortunately, we have decided to hire a different candidate. Your {formmenu: name=skils; default=experience of; skills with} {formtext: name=skills or experience; cols=16} {formmenu: name=is/are; multiple=no; default=is; are} impressive; however, we have chosen a candidate with more {formtext: name=e.g. experience; cols=13}.

We will keep your application on file for future positions you may qualify for. Again, we appreciate you taking the time and effort to apply, and we wish you well for your future career endeavors.

Sincerely,
_

High Competition Rejection Email Template

High Competition Rejection Email Template
Dear {formtext: name=name; default=John; cols=10},

Thank you for taking the time to apply and interview for the position of {formtext: name=job title; cols=6} at ACME. The competition for the position was incredibly high, and we have decided to move forward with a different candidate.

We were impressed by your skills and accomplishments, especially your experience in {formtext: name=e.g. building scalable architecture}. We think you may be an excellent fit for upcoming opportunities with our company; therefore, we will hold on to your resume and contact you if we find a good match.

We wish you all the best in your job search and professional endeavors.

Kindest Regards,
_

Short and Sweet Email After Interview Sample

Short and Sweet Email After Interview Sample
Hello {formtext: name=name; default=John; cols=10},

We appreciate your interest in working as an {formtext: name=job title; cols=6} for {formtext: name=company; cols=8; default=ACME}.

We decided to move forward with another candidate, but we would like to thank you for taking the time to complete the application process, interviewing with our team, and allowing us the opportunity to learn more about your accomplishments and skills.

In the next few months, we will be posting several more job listings. We hope you will consider applying for these positions as your skills would fit in well with the upcoming jobs at {=company}.

We wish you luck in your future professional endeavors.

Best,
_

Check out our Recruiters page for more templates you can use today!

Wrapping Up

Sending a candidate rejection email after an interview is an essential part of the hiring process, but can be time-consuming if your job opening recived lots of applications.

Use Text Blaze to simplify the hiring process once and for all. With Text Blaze, you can automate common messages to applicants, eliminate repetitive typing, and save time so you can focus on what's important.

Give Text Blaze a try for free today!

Hi there! You made it all the way down to the bottom of this article. Take a few seconds to share it.

LinkedIn

Want to turbo charge your work with templates and snippets? Text Blaze is the fastest way to do that.

Add to Chrome –  It's Free! Go to Dashboard
Text Blaze works on many sites