Email Template to Schedule a Meeting: 6 Examples You Can Use to Communicate Efficiently Today

Featured Image for Email Template to Schedule a Meeting: 6 Examples You Can Use to Communicate Efficiently Today

In almost any industry, meetings are necessary to keep everyone on the same page.

In the current climate, digital meetings are more important than ever in order to connect coworkers that may start to feel very disconnected while working from home.

If you’re in an industry where you do a lot of cold emailing, you’ll likely need to send quite a few meeting solicitations to leads, clients, and customers as well.

Whether you frequently email customers and clients or coworkers and supervisors, sending meeting request emails can take a lot of time (especially if you have lots of meetings).

That's why we wrote this piece. We've included 6 email templates you can use today to schedule meetings with ease.

6 Email Templates to Schedule a Meeting

Meeting Request Email for Customers

It might be difficult to schedule a business meeting with someone you haven't met.

In just one email, you need to cover a lot of territory, including who you are, who you work for, what you can offer them, and why they should meet with you.

All of this information should be presented in the fewest number of lines feasible. Give this template a try to schedule a meeting with a customer.

Customer Meting Request
Hello {formtext: default=there; cols=10}!

I'm Jane Doe, your customer contact here at ACME.

How are things going? How have you enjoyed working with ACME?

If there is anything I can do to improve your experience, please let me know.

I'd like to schedule a meeting with you to see how things are going. Let me know what time works for you and I can send you the invitation.

I look forward to hearing from you.

Best, Jane
_


Want to save hours of repetitive typing for free?


Join thousands of teams who are using Text Blaze templates.

Check out our Customer Support Templates Page for more templates you can use to save time today!

Meeting Request Email for Coworkers/Team

When dealing with a large team, holding a meeting for everyone to sync can be helpful.

The following email template can help you schedule the meeting with your entire team.

Meeting Request to Coworkers/Team
Hello {formtext: default=team; cols=10}!

I’d like for us to get together and have a meeting to discuss this month's work. I think seeing all of our faces in one space and providing a place where we can all speak on this will be very beneficial.

I would like to schedule this Zoom meeting on {time: dddd; shift=+2D}.

If this doesn’t work for you, please let me know! Either way, please respond to this email to verify that you will be there.

Take care, everybody, John {link: https://calendar.google.com/calendar/u/0/r/appointment}Want a 1-1 meeting? Schedule on here{endlink}
_

Check out our Common Work Emails Templates Page for more templates you can use to save time today!

Meeting Request Email for Anyone

There any many reasons to schedule a meeting. There are also many different types of people in different positions who might want to take part in the meeting.

For very general meetings, try out the following template.

General Meeting Request
Dear {formtext: name=name; default=John; cols=10},

I'm writing to request a meeting with you to discuss next week's project. I would want to meet on {time: dddd; shift=+2D} on Google Meet, if the timing works for you.

{link: https://meet.google.com/}Here's the link to the meeting{endlink}

Please let me know if that works for you or if you prefer another time or day.

Best, Jane
_

Onboarding Meeting Request Email Template

Meeting with new employees is an essential part of the onboarding process.

This template helps you quickly schedule a meeting with a new employee to make sure your onboarding is smooth and efficient.

Onboarding Meeting Request
Hello {formtext: default=team; cols=10}!

I work at ACME as your new manager. 

Nice to meet you (via email)! I'd like to schedule a meeting to meet you on a call. We can also discuss your onboarding and next steps on the call.

I'd like to meet at this same time next Monday, {time: dddd YYYY-MM-DD; shift=+1D >MON}. I'll send you the invitation later today or tomorrow.

Please let me know if that works for you.

Congrats again on being hired!

Looking forward to hearing from you! Jane
_


Want to save hours of repetitive typing for free?


Join thousands of teams who are using Text Blaze templates.

Triggered Meeting Request Email Template

A trigger event offers you a strong opportunity to connect, generates urgency, and increases your credibility.

The first exchange may appear so sudden and unprompted that the recipient might find it suspicious.

Because you're contacting them for a reason, prospects may avoid this discomfort when using the trigger event email template. Your email appears less like spam and more legitimate as a result of this trigger event.

Triggered Meeting Request
Hello {formtext: default=there; cols=10}!

I decided to reach out because you submitted your contact information on our website.

Are you interested in what we do here at ACME?

If so, feel free to schedule a meeting with me using the link below. I'd love to meet with you to discuss what we do and how we can help you.

I look forward to hearing from you. In the meantime, check out our FAQ if you have any questions.

Best, Jane {link: https://calendar.google.com/calendar/u/0/r/appointment}Schedule a meeting with me{endlink}
_

Sales Meeting Request Email

Keep in mind that decision-makers and leaders from huge organizations frequently get emails of this nature– and typically just ignore them.

Make sure you use enough lines in your email without making the email overly long, outlining why they should make an exception and reply to you.

Your reader will read your email quickly and determine whether or not to book a meeting with you if you keep it brief and personable. Include your finest accomplishments and your most well-known clientele in your sales email to encourage them to make the proper choice.

Sales Meeting Request
Dear {formtext: name=name; default=John; cols=10},

I am Jane Doe and I work at ACME in marketing.

Our focus is on helping people save time, and we assist people like you often.

I'd like to arrange a meeting with you so we can talk about this in more detail.

Would you be available on {time: YYYY-MM-DD; shift=1W}? If so, {link: https://calendar.google.com/calendar/u/0/r/appointment}Schedule a meeting with me{endlink}

If you like to meet at a different time, do let me know.

Thanks for taking the time, Jane
_

Check out our Sales Templates Page for more templates you can use to save time today!

Give Text Blaze a Try For Free Today!

Using Text Blaze's intuitive keyboard shortcuts, you can create and customize templates to eliminate repetitive typing forever.

Avoid writing out each meeting request email and save time throughout the day with the click of a button.

Whether you are emailing coworkers or requesting meetings, Text Blaze helps you eliminate repetitive typing forever. Give Text Blaze a try for free today!

Hi there! You made it all the way down to the bottom of this article. Take a few seconds to share it.

LinkedIn

Want to turbo charge your work with templates and snippets? Text Blaze is the fastest way to do that.

Add to Chrome –  It's Free! Go to Dashboard
Text Blaze works on many sites