Gmail Templates for Emails

Email templates for Gmail will help you be more productive in less time, by eliminating the need to create repetitive emails from scratch. Once you create the template, you simply select the template you want to use in your Gmail account, insert it into any email with just a few clicks, filling in any important blanks or information quickly and then send it off.

The best part about using Gmail templates is that all that can happen in less than a minute. These templates can be created and saved so that you don’t have to spend time (and energy!) writing the same email with each new message.

What are Gmail Templates?

Gmail templates are highly customizable, and you can even create filters that will automatically send templates whenever your filter requirements are triggered. This is the kind of automation that makes life easier, and decreases mistakes and the need to repeat time-consuming tasks.

How to Create an Email Template in Gmail?

Gmail makes it easy to create efficiency-boosting email templates. Simply compose your message, save it as a template, and open it whenever you need it in the future.

To get started you will need to enable the use of templates in your Gmail account. Don't worry, this is an easy process.

Simply open your Gmail account, and got to the top right corner where you see the gear icon, this is your settings. Click on it and then select "see all settings". In the top section you will see an option that says Advanced, click on that. Then under Templates just select Enable.

That's it! Just scroll to the bottom to click save, and Gmail templates will be enabled.

Now that Gmail templates are enabled, you can create up to 50 saved templates to use in your emails!

Follow these steps to make your first template:

1. Open Gmail and click Compose in the upper left corner.
2. In the Compose window, type the text you’d like to save as a template.
3. When you’re done, click the three-dot icon representing the More options button.
4. Select Templates.
5. To make a new template, first click Save draft as template, then select Save as new template.

To edit a previously saved template, first click Save draft as template, then choose Overwrite template for the selected template you’d like to change.

How to Create an Email Template in Gmail using Text Blaze?

We may be biased, but it’s even easier to add templates and insert them into Gmail using Text Blaze. Just follow these simple steps.

1. In the Text Blaze dashboard, click on the Create new snippet button in the top left corner. (The button with the cross)
2. Enter the content of your email template into the text editor.
3. Add a template Label to describe your snippet.
4. Add a Shortcut to trigger the snippet in Gmail.

That’s it! Your new snippet is autosaved and ready to be used in Gmail. You can organize them into categories for easy discovery, and you can share templates across an entire team, too

How to Send Emails Using These Gmail Templates

Now that you’ve created your email templates, there are two convenient ways to send them. You can use the standard Google workflow and insert your templates directly in the Gmail compose box. Or you can integrate Text Blaze into your workflow and use customized shortcuts to send your Gmail templates.

How to Send Emails using Gmail Templates?

Gmail allows you to send templates right from the email compose window. Here’s how:

1. Open Gmail and click Compose in the upper left corner.
2. Next, click on the three-dot icon representing the More options button.
3. Select Templates.
4. In the Insert Template section, select the saved template you’d like to use.
5. Edit the template if necessary, then click Send.

How to Send Emails using Gmail Templates (with Text Blaze)?

It’s super easy to send a template in Gmail using Text Blaze. Here’s how:

1. After you’ve created your template in Text Blaze, open Gmail and click Compose in the upper left corner.
2. In the message box, enter your snippet Shortcut. (i.e. /thanks)
3. Your template content will be automatically added to the message box.
4. Edit the template if necessary, then click Send.

Managing existing Gmail templates in Text Blaze

1. To edit an existing template using Text Blaze, follow these steps:
2. Select the template you’d like to edit from the list of snippets on the left in the Text Blaze dashboard.
3. Edit the template label, shortcut, or content in the text editor.

That’s it! Your edits are automatically saved.

How to Create Highly Customizable Gmail Email Templates?

There are lots of different ways you can use Text Blaze to customize your Gmail templates. Below, you’ll find simple instructions on how to add the following customizations:

1. Add first names or company names
2. Add personalized components to the email
3. Add toggle forms or drop-down menus

However, before you attempt any customization, you will need to enable the Gmail's command pack in Text Blaze.

Here's how you do that:

1. In the Text Blaze Dashboard snippet editor, find a button in the dynamic toolbar that looks like four squares. Click on this icon to reveal the current command packs available to you.
2. Click on the Gmail command to insert it into your snippet.
3. If you don’t see it, click on the Get more command packs button. You’ll see a list of options.
4. Enable the Gmail command pack by clicking activate at the bottom right corner.

Ways to Use Email Templates

You can use email templates any time you find yourself sending a similar email, multiple times. By saving your email as a template, the next time you find yourself having to send the same message, you can simply insert the template and fill in the details that might have changed.

Here are some ways you could use email templates and canned responses:

• Letting customers know that you’re working on an issue.
• Telling customers that an issue you were working on is now fixed.
• Asking customers for feedback or finding out how they liked a service.
• Hiring? Set up a canned response to let applicants know you’ve received their application, and thank them for applying.
• Create a template with a link to your automated calendar scheduling software and let contacts choose a time that works

As you can see, there are quite a few ways that creating email templates could save you some precious time. This list is just a start, there are literally hundreds of ways you could use email templates to be more efficient and productive, without spending hours typing the same email messages.

Want to turbo charge your work with templates and snippets? Text Blaze is the fastest way to do that.

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