How to Write an Email to a College Admissions Office: Tips & Templates
The process of applying to colleges is very stressful and challenging. It can be hard to find information across lots of college websites.
Lots of people find that emailing a college admissions office is a good way to get questions answered. However, knowing how to write and structure your email to a college admissions office isn’t as simple.
Don’t worry, we’ve got you covered. We’ve provided some things to remember about emailing a college admissions office and some templates that you can use to save time and get started today.
Things to Remember
Ask a specific question
The reason to email a college admissions officer is to get the answer to a question you have. If you are emailing them without asking a specific question, you are likely wasting your time and their time. Try to only email if you have a specific question that a college admissions office can answer.
Your question should be clear and easy to understand. Making sure your question makes sense is a good way to reduce the amount of back-and-forth between you and the admissions office.
Provide detail, but don’t overdo it
It is important to provide enough details in your email so that the college admissions office understands your situation. However, you shouldn’t write a whole 5-page essay while emailing them, either. College admissions offices get lots of emails from students each day, so to ensure yours is read, keep it brief and include the necessary information.
Don’t send emails when you are frustrated
Moments when you are angry and frustrated are not the time to send emails. Whether you are upset about not getting into a specific program or you missed an application deadline, sending an email while you’re frustrated is a bad idea. If you send an email while angry, you will likely regret what you sent.
Try taking time to calm down first and, if you still have a question, then email the college admissions office.
Know who the email needs to go to
It’s important to ask yourself whether emailing this person would be appropriate or not. A lot of times, college admissions offices have a specific email address or designated point of contact for questions. Make sure to check this before sending your email to ensure that your email is going to the appropriate place.
Check FAQ pages before hitting send
Furthermore, don’t send an email asking a question that has an answer that can be found easily online. Before you hit “send,” check the admissions website for your school to see if the question is answered there.
Most admissions sites have a FAQ page where they answer frequently asked questions, and your question might be answered there.
Check out our Saving Time in Gmail page to learn more about how to use Text Blaze to work faster with email.
Templates
With Text Blaze, sending emails to college admissions offices doesn’t have to be difficult. Using keyboard shortcuts, you can quickly insert templates anywhere online. Create templates that can be used to customize your emails and quickly send them to college admissions offices.
Here are a few templates that you can use today. Try them out and customize them to fit your needs.
Email to Specific Person
I hope this email finds you well.
I am a freshman at XYZ Public University. I am emailing you to ask about {formtext: name=specific question/concern}.
I checked the admissions website for XYZ Public University, but I could not find any information on this. I was hoping to get some clarification from you so that I understand the process better.
Thank you in advance for your time. I appreciate your assistance.
Feel free to reach me at student@collegeemail.com.
Best, Clark
Email to General Office
I'm Andrea, and I go to XYZ Public High School in California.
I'm interested in applying to Public University this fall, and I have a few questions to ask you.
{formtext: name=Specific questions about admissions here; cols=35}
Thank you in advance for your time. I appreciate your help with these questions. I look forward to hearing back from you and applying to Public University in the coming months.
Best, Andrea Smith andrea@gmail.com, 123-456-7890
Missed Application Deadline
I am a student at XYZ Public High School. I am emailing because I missed the application deadline for XYZ Public University.
Does XYZ Public University have a grace period for late applications? If not, I would like to meet with you to find out what other options I have. Please feel free to reach out at myname@gmail.com.
Best, Alice
Add Documents to Application
I am emailing because I mistakenly forget to include my {formtext: name=essay/letter of recommendation; cols=25} when I submitted my application. I sincerely apologize for this mistake.
In hopes that you will still accept my document, I have attached it to this email. Again, I apologize and thank you for your understanding.
Best, Jeff
Meeting Request
I am a student at XYZ Private High School. I am emailing to see if you would be available to meet with me sometime in the next couple of weeks. I have a few questions about {formtext: name=XYZ University/XYZ Program} and feel that meeting with you would provide a lot of much-needed clarification.
I look forward to hearing from you.
Best, Cindy
Sports Scholarship Question
I am emailing because I have a few questions about XYZ Public University's sports programs and scholarship opportunities.
{formtext: name=Include specific questions here; cols=25}
Thank you for your time.
Best, Craig
Club/Organization Question
I am emailing because I have a few questions about XYZ Public University's clubs and organizations. I am interested in joining a club, but I'm not sure how to go about doing so.
{formtext: name=Include specific questions here; cols=25}
Thank you for your help. I appreciate it!
Best, Melissa
Dining Hall Question
I hope my email finds you at a good time. I am emailing because I have a few questions about living on campus at XYZ Public University. I am confused about meal plan options and the locations of dining halls and would like some clarification, if possible.
{formtext: name=Include specific questions here; cols=25}
Thank you in advance for your help.
Best, Thomas
Living on Campus Question
I am a student interested in attending XYZ Public University. I have a few questions about living on campus that I hope you can answer, though.
{formtext: name=Include specific questions here; cols=25}
Thank you for your help. Have a great day!
Best, Grace
Follow-Up Email: Question Answered
I just wanted to let you know that I got your response, and it answered my question.
Thank you so much. I appreciate your assistance.
Best, Erin
Follow-Up Email: Question Unanswered
I just wanted to let you know that I got your response, and I still have some questions.
{formtext: name=Include specific questions here; cols=25}
Thank you for your help. I really appreciate your assistance.
Best, Mason
Conclusion
Writing an email to a college admissions office can be simple if you keep these tips in mind and use Text Blaze’s templates to make the email process more simple. Feel free to give these templates a try and customize them to fit your needs.
Text Blaze helps thousands of students save hours each day and eliminate repetitive typing tasks (like writing such emails). Get started for free today!
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