How to Change Your Email Signature In Outlook in 2025

Ever find yourself typing the same closing remarks in every email? Maybe it's your name, title, or contact information. Typing it over and over every time can be time-consuming and pretty frustrating.

Instead, you should set up email signatures in Outlook. This process is surprisingly simple, and can save you lots of time.

As stated by Exclaimer, email signatures are important because they promote recognition, show your values, and build trust.

In this article, we'll explore what Outlook email signatures are, why you might want to use them, and of course, how to change them in Outlook.

What Are Outlook Email Signatures?

Outlook email signatures are the little notes at the end of an email. They usually include things like your name, title, company, and contact information. You've probably seen them before!

An Outlook email signature adds a professional touch to your communications, ensures consistency, and saves time by automatically including essential contact information in every email you send.

In Outlook, you can set up signatures that can be automatically applied. Read on to learn how to set this up.

Why Use Outlook Email Signatures?

So, why should you use Outlook email signatures? Here's why:

• Save Time: You won't have to type out your contact information over and over again.

• Look Professional: A well-designed signature can make you look more credible and professional to your recipients.

• Personalization: You can create different signatures for different purposes, like work and personal emails.

Ultimately, using an email signature boosts your professionalism, builds trust with your email recipients, and helps show your personality in your emails to help you stand out.

What To Include In An Outlook Email Signature?

Wondering what to put in that email signature of yours? Here's the scoop:

• Name and Title: Include your full name and your job title, if applicable. It helps people know who you are and what you do.

• Contact Information: This can be your phone number, email address, or both. It makes it easy for people to reach you.

• Company Information: If you're using the signature for work, adding your company's name, website, and logo adds a touch of professionalism.

• Social Media Links: If you want to share your professional social media profiles, include those links as well.

• A Personal Touch: Some folks like to add a favorite quote or a little personal flair to make their signature stand out.

Remember, an email signature should be informative but not overwhelming. Keep it neat and simple, and it'll do the job just right!

How to Change Your Email Signature In Outlook

Basic Email Signatures In Outlook

Changing your email signature in Outlook is a breeze! Here's how:

Dynamic, Customizable Signatures In Outlook

To create dynamic, customizable, email signatures in Outlook, use Text Blaze. With Text Blaze, you use keyboard shortcuts to insert smart text templates anywhere online (such as Outlook's desktop app or site).

Using just a few keystrokes, you can quickly insert phrases that you type often using keyboard shortcuts (such as email signatures), saving you time and the headache of writing them out for each email.

The best part? Text Blaze is free forever. You can use Text Blaze to automate repetitive typing & insert email signatures in Outlook forever without ever paying $1.

Check out the templates below and feel free to copy/customize them to fit your needs!

Outlook Email Signature Templates

Basic Outlook Signature Templates

To insert these email signatures in Outlook, all you have to do is type the shortcut "/sig" and the signature will be instantly inserted in Outlook.

Dynamic Outlook Signature Templates

The template below allows you to dynamically customize your email signature as you insert it. This can be helpful if you want to use a different salutation for different scenarios or just to change it up.

The email signature template below can be used to quickly include a link to your company's website in your signature.

This email signature template includes your contact information for your recipients.

This email signature template allows you to include links to your social pages in your signature.

The email signature template below automatically inserts a different salutation that depends on the your current time of day (morning, afternoon, evening).

More Templates

Conclusion

Outlook email signatures are a simple yet powerful tool. They not only give your emails a professional touch but also save you valuable time by automating repetitive typing.

If you haven't been using them, now might be a great time to start. Just a few clicks, and you can create a signature that perfectly represents you. Give it a try!

Use Text Blaze to quickly insert your email signature in Outlook, save time, automate repetitive typing, and boost your Outlook productivity.