One factor that has a significant impact on your productivity is one that people tend to overlook.

Having a work environment that contributes to your productivity instead of taking away from it can be a game changer.

According to a study by Zippia, productive businesses have operating margins that are 30–50% greater than those of their less productive competitors.

This means that being productive is a key goal of businesses, and that having work environments that contribute to this should be a top priority.

Creating a work environment that contributes to productivity is about the processes and systems your company runs on just as much as it is the physical environment you work in.

If you aren't sure how to make your work environment productive, don't worry! We've got you covered.

In this article, we will cover how to create a productive work environment whether you work in the office, from home, or as a business owner.

How to Create a Productive Work Environment

Work Environment in the Office

According to the same Zippia study, employees who work in the office are only productive for 31% of their day.

Creating a productive work environment helps to improve that statistic and ensures everyone is managing time effectively.

Tip #1: Make the Office Inviting

Create a space that is appropriate for company culture. Do you or your staff members enjoy music? Make a record player available and invite employees to spin their preferred music.

Does innovation flourish in your company? To encourage creativity, Pixar's editors work in huts rather than cubicles.

Consider making further improvements like adding plants, increasing lighting, painting the walls, rearranging the cash wrap, clearing out clutter, or establishing secure areas for all staff.

Find out what kind of atmosphere your workers would prefer by asking them for input. Little adjustments may breathe new life into a workplace, especially if you spend a lot of time there.

Tip #2: Allow Times & Spaces For Breaks

Taking breaks can actually boost productivity. That's the basis for the Pomodoro Technique.

Having a break room and scheduled times for breaks can help boost productivity and reduce burnout, which can have a huge impact on your office's work environment.

Tip #3: Reduce Distractions

Distractions are a huge productivity killer. Imagine, if you are just getting into your groove while working and then something distracts you, that can be frustrating.

Take a walk around your office and take note of anything that can be potentially distracting. If it's not necessary for business, it might be worth removing it.

Work Environment While Working From Home

Even though your team may be working from home, each member's work environment is an important aspect of their productivity.

Here are three tips to help create a productive work environment while working from home.

Tip #1: Get Organized

Clutter and mess can hurt your productivity. If you are working in a cluttered area, it may be hard to focus.

Look at your workspace and remove anything that isn't essential to your day-to-day work.

Keep a trash can nearby for trash and have a designated place for any papers you need to hold on to.

The key is to keep everything organized where you can both access it quickly and work without getting distracted by it.

Tip #2: Working Remotely ≠ Poor Communication

Communication is crucial for a remote team's success and productivity, whether you're in the office or working remotely. It's hard to be productive if you can't reach your team members.

Additionally, communication is a key part of having a productive work environment. Even if your team is remote, ensure that systems are in place to maintain communication.

Whether you use a tool, have designated meeting times, or documents for notes, make sure that you have an easily accessible system for communication.

Tip #3: Encourage a Culture of Health for Remote Workers

Another factor that contributes to a productive work from home environment is the culture you encourage for team members.

Effectively balancing your health and work is an important aspect of creating a productive work environment from home.

You will have the energy and alertness to go through the day if you take care of yourself by exercising, eating well, and getting enough sleep. Remote employees can find this more challenging as they are confined to their homes during the working day.

Regardless of your workload or schedule, prioritize time for your health whether you work from home or manage a remote team.

Work Environment as a Business Owner

If you own a business, creating a productive work environment is one of your key responsibilities.

Here are a few ways to do it that you might not have considered.

Tip #1: Encourage Employee Engagement

As a business owner, you have the power to do a lot to boost employee productivity in their work environments.

Specifically, you can boost employee engagement to get employees excited about doing their jobs.

Company-wide activities like delivering virtual fitness classes for WFH employees and hosting events for those in the office improve well-being, morale, and productivity. Employees are happier and more productive because they feel appreciated.

Tip #2: Don’t Micromanage

Even though you're the business owner, it is ineffective to constantly micromanage your employees and focus on small details.

Give your staff some space and allow them to work. Assign the task and anticipate completion. The "how" of finished tasks is less important than the result. Employees don’t respond well to a business owner that rules with an iron fist.

Tip #3: Utilize the Best Tools and Resources

Without the appropriate tools, resources, and equipment, getting things done is nearly impossible.

Everything required to carry out your tasks should be available to you and your staff.

Text Blaze is one tool that can help you boost your team's productivity. Using keyboard shortcuts, Text Blaze helps you create templates that you can use anywhere online to save time.

Daily work emails, customer support, and repetitive work for business owners are made simple by using Text Blaze.

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