Whether you are a business owner or employee, managing data can be difficult regardless of the size of your company.
Spreadsheets are a crucial tool for businesses that help manage, store, and organize data.
In fact, according to Micro Biz Mag, more than 1 in 8 people on Earth (1.1 billion) use Microsoft Excel to manage data using spreadsheets.
Individuals and businesses can use spreadsheets for various tasks, taking advantage of their versatile formatting and calculation options to manage everything from personal finances to corporate data.
This article will provide an overview of how to make a spreadsheet, how to use them, and introduce the best free spreadsheet tool you can use to stay on top of your data today.
What Are Spreadsheets?
Spreadsheets are computer software that allow users to organize, store and analyze data. They typically consist of rows and columns that contain cells filled with numbers, text and formulas.
The most popular spreadsheet programs (Excel, Airtable, ClickUp) offer powerful features like sorting and filtering, accessible pivot tables, conditional formatting, charts and graphs, and more. Some even provide advanced analytics capabilities that allow users to forecast and analyze trends over time.
What Do Spreadsheets Contain?
The content of a speadsheet depends on the program and the user's needs. Spreadsheets generally have various data types, such as:
References to other cells or sheets within the same spreadsheet
The content could also include links to websites, images and even videos. Depending on the complexity of a particular formula, it might refer to multiple data sources, and the range of values might span across multiple columns or rows.
Spreadsheets may also contain macros used to automate specific tasks within the program.
Spreadsheet programs come with a variety of features for organizing data. These tools simplify identifying and sorting information in the spreadsheet and analyzing data visually through diagrams, charts and graphs.
How Do You Use Spreadsheets?
Spreadsheets are commonly used to organize and analyze data, track financial information, manage tasks, budget and plan for the future.
They're also popular among business owners who want to keep their records up-to-date, manage sales or customer relationships, and stay organized to make better decisions.
Additionally, spreadsheets can automate specific tasks within the program, such as automatically entering data from a website or another source into the spreadsheet.
This is particularly useful for businesses that regularly track large amounts of data. Spreadsheets are great tools for tracking expenses and creating financial plans. They can help you set up a budget, track spending, or compare expected fees against actual costs. They can also make financial projections and forecasts for your business.
Finally, spreadsheets are excellent tools for managing projects. You can use them to create project plans, assign tasks, set deadlines, measure progress, and track resources. The ability to create complex formulas and link data makes spreadsheets an excellent tool for project management.
How to Make a Spreadsheet
Regardless of what you need it for, here's how you can create a spreadsheet:
1. Choose a spreadsheet tool.
2. Gather or collect your data to be stored.
3. Create a spreadsheet and give it a name so that you can easily recognize your data.
4. Store your data in your newly created spreadsheet.
5. Use filters, sorting, and formulas to organize your data as needed.
6. Reference your data to help inform your decisions.
Looking for a tool to use to create a spreadsheet? Keep reading to find the best free option available.
Best Free Spreadsheet Tool
If you are looking for a tool to help you create simple, useful spreadsheets, look no further than Data Blaze.
Data Blaze makes storing your data in spreadsheets, accessing it from any site, and updating it quickly a breeze. Here are a few things that make Data Blaze the PERFECT spreadsheet tool for you:
Store ALL the data you need: text, dates, numbers, files, links, drop-downs, references to your other spreadsheets, and all your required data types.
Access, update, and insert data from ANY website or app: using Text Blaze keyboard shortcuts, you can manage your Data Blaze data with just a few keystrokes.
Organize, sort, and MANAGE your data: Views, filtering, sorting, grids, tables and galleries allow you to organize your data so that it fits your needs.