How to Write a Thank You Email After Meeting in 2024
Imagine this: you've just spent countless hours, days, perhaps even weeks, relentlessly pursuing an opportunity for a meeting with someone.
It's felt like a marathon and the meeting, your finish line, finally comes to pass. You emerge from it feeling invigorated, hopeful that you've achieved the goals that have been fuelling your efforts all this time.
So, what comes next?
A warm, heartfelt 'thank you' email should be your very next course of action after a meeting. Regardless of your professional field or the agenda of your meeting, not sending a 'thank you' email is a lost opportunity.
In this article, we'll discuss why thank you emails after meetings are important and provide 10 templates you can use to send your next email with ease.
Why You Should Send a Thank You Email After a Meeting
Sending a thank you email after a meeting is important for a few reasons. Here's why you should send thank you emails after meetings:
They foster stronger selationships: By acknowledging their time, you fortify professional ties, nurturing a sense of investment in your collaboration.
They spark continuous engagement: Keeping the conversation going can help spark engagement between you and the person you met with.
It shows that you honor their time: Opting for an email over a phone call offers them the freedom to engage when it suits them best, freeing them from immediate pressure.
They ensure shared understanding: By reemphasizing the main points from the meeting, you ensure everyone is on the same page, consolidating a common understanding of the meeting's purpose.
When to Send Thank You Emails After Meetings
When it comes to sending a thank you email after a meeting, timing can vary depending on the context. Here's a guide to help you decide when to hit send:
Within 24 Hours for Standard Meetings: For regular business meetings, interviews, or casual professional encounters, send your thank you email within 24 hours. This shows promptness and professionalism.
End of Business Day for Job Interviews: If you've had a job interview, consider sending a thank you email by the end of the business day. This demonstrates your enthusiasm and interest in the position.
48 Hours for Weekend or Holiday Meetings: If your meeting took place on a weekend or a holiday, it's courteous to send your email within 48 hours, acknowledging the extra time the recipient took out of their personal time.
Within a Week for Follow-Up Information: If you've discussed sending additional information or a proposal during the meeting, aim to send it within a week. This timeframe shows you are efficient and committed to follow-through.
Immediately After a Critical Decision Meeting: In cases where the meeting involves critical decisions or time-sensitive projects, sending a thank you email right after the meeting can be appropriate. This can keep the momentum going and show your eagerness to proceed.
Remember, the content of your thank you email should be as thoughtful as your timing. A well-timed email can reinforce a good impression, keep you in the loop, and open doors for future opportunities.
How to Write a Thank You Email After a Meeting
Writing a thank you email after a meeting is an art in itself. It's a blend of professionalism, courtesy, and a touch of personal flair.
To make sure your email hits all the right notes, here are the essential elements you should include:
A Personalized Greeting: Start with a personalized greeting. Use the recipient's name to make it more sincere. Avoid generic salutations like "Dear Sir/Madam" as they can feel impersonal.
Expression of Gratitude: Right off the bat, express your thanks. Be specific about what you're thankful for. It could be for their time, insights shared, or the opportunity to meet and discuss.
Reference of Specific Discussion Points: Mention one or two key points from the meeting. This shows that you were attentive and engaged. It also helps to jog the recipient's memory about the meeting.
Restate Your Interest or Next Steps: If the meeting was about a potential job or business deal, reiterate your interest or send details on how to schedule another meeting. If there were any discussed next steps or follow-ups, briefly mention your commitment to them.
Offer Additional Assistance or Information: If you discussed providing more information or help, mention that you are looking forward to doing so. This shows your eagerness to contribute and be involved.
A Professional Sign-Off: End your email with a professional sign-off like "Best regards" or "Sincerely," followed by your name. If appropriate, include your contact information or a LinkedIn profile link for easy reference.
A well-crafted thank you email can leave a lasting impression. It's an opportunity to reinforce your professional image, show your appreciation, and set the stage for future interactions. Remember, the goal is to be memorable for all the right reasons.
Tips On Sending a Thank You Email After a Meeting
Timeliness is Key
Aim to send your thank you email within 24 hours of the meeting. This ensures that the meeting and its details are still fresh in both your minds, making your email relevant and impactful.
Read on to learn how to send full thank you emails in seconds.
Personalize Your Message
Tailor your email to the recipient to make it more meaningful. Mention a specific point or topic from the meeting that resonated with you or sparked further thoughts.
Keep it Professional
Although your email should be personal, maintain a professional tone. Remember, this is a business correspondence, not a casual chat.
Reiterate Key Points
Highlight and confirm the significant takeaways from the meeting. This not only shows that you were attentive, but also helps ensure that you both share the same understanding of what transpired and what the next steps are.
End on a Forward-Looking Note
Conclude your email by looking towards the future, expressing your anticipation for the next meeting or the next steps on your collaborative journey.
Proofread
Lastly, don't forget to proofread your email before hitting 'send.' Typos and grammatical errors can detract from your message and could potentially leave a poor impression.
10 Thank You Email After a Meeting Templates
Copy templates to use them anywhere:
Basic Thank You Email After a Meeting
Thank you for taking the time to meet me today.
I appreciate your expertise on {formtext: name=meetingtopic; default =sales strategies} and feel very positive about moving forward with you on this project.
I enjoyed the time we spent discussing today, and I am excited to meet you again soon.
Kindest regards,
Follow-Up Email Template To Schedule Another Meeting
Thank you for taking the time to meet me on {formdate: \ LL}.
Following up on our discussion around {formtext: name=meetingtopic; default =sales strategies}, my team has prepared a {formmenu: name=Select a type; default=document; presentation;} of {formmenu: name=select one; ideas; default=suggestions} that we feel are a great fit for your company.
I’d love to schedule another meeting to discuss {=meetingtopic} further.
Best,
Thanks again for our chat on {formdate: \ LL}. I really enjoyed our discussion about {formtext: name=meetingtopic; default =sales strategies}, and it got me thinking.
Would you be up for a follow-up meeting to dive a bit deeper into it? I feel like there's more we could explore there. Let me know if you're available sometime next week, and we can find a time that works for both of us.
Looking forward to it!
Best,
Follow Up Email After No Response
I hope you're doing well. I just wanted to quickly follow up on the email I sent a while back about our meeting on {formdate: \ LL}. I understand everyone's super busy, so no worries at all if you haven't had a chance to get back to it.
Just wanted to make sure you received it and see if you had any thoughts or feedback on our discussion about {formtext: name=meetingtopic; default =sales strategies}. Also, if there's anything else you need from my end, feel free to let me know.
Thanks a bunch, and looking forward to hearing from you.
Best,
Using Common Ground For A Thank You Email After a Meeting
Thank you so much for taking the time out of your calendar to meet me today. I really appreciate learning more about {formtext: name=meetingtopic; default =sales strategies}.
I am a huge [add a common ground phrase here]. It was great to know that you are also {formtext: name=common ground; default =into sales}.
Our next steps from this meeting: {formparagraph: name=next step items; default= Add next-step item 1 here Add next step-item 2 here Add next step-item 3 here ...; rows=5; cols=22}
Let’s schedule another meeting on {formdate: LL} to further discuss {=meetingtopic}.
Best,
Thank You Email After A Conference Meeting
It was great to meet you at {formtext: name=event name; default =Dreamforce 2024}. You briefly mentioned {formtext: name=meetingtopic; default =sales strategies}, and I'd love to chat to discuss this further.
I think {formtext: name=a specific suggestion for this recipient; cols=30} perfectly fits into your {formtext: name=meetingtopic; default =sales strategies}.
Let’s touch base again on {formdate: LL} if you are available.
Best,
Thank You Email After a Team Meeting
Hi {formtext: name=name; default=John; cols=10},
Thank you for joining us in the meeting today to touch base.
I appreciate the hard work and dedication over the past month which has allowed us to move forward with this project ahead of schedule. I am incredibly proud of what this team has achieved!
To reiterate the goals discussed:
- David will be liaising with the client and drawing up a social media content plan for them
- Sandra will submit the final designs for content by {formdate: MM/DD/YYYY}
- Tom and his team will be responsible for creating a campaign for the client
- Jane will draw up a newsletter template to keep the clients' customer base up to date with monthly content
I would like to propose that we touch base on {formdate: MM/DD/YYYY}. Please send through your RSVP for the meeting at the earliest.
Best,
If you want to learn everything about how to end an email, check out our article today!
Thank You Email to Promote Your Business
Just wanted to drop a quick thank you for our meeting the other day - it was fantastic to connect with you. I really appreciated your insights on {formtext: name=meetingtopic; default =sales strategies}.
By the way, I thought you might be interested in {formtext: name=company; default =Text Blaze}. It ties in with what we discussed, and I think it could be really beneficial for you.
No pressure, of course! Just thought it could be helpful. And if you have any questions or want to chat more about it, I'm all ears.
Thanks again for a great conversation, and hope to catch up again soon!
Best wishes,
Follow Up on Cold Email
I hope this email finds you well. I'm writing to follow up on an email I sent a couple of weeks ago regarding {formtext: name=meetingtopic; default =sales strategies}.
I understand that you're probably very busy, but I wanted to make sure my message didn't slip through the cracks. I believe that what I have to offer could be very beneficial for you.
If you have any questions or would like to discuss this further, I'd be more than happy to chat. Alternatively, if now isn't a good time, I can reach out again in the future – just let me know.
Thank you for considering my proposal, and I look forward to the possibility of working together.
Best regards,
Thank You + Feedback Request
Thanks so much for taking the time to meet with me on {formdate: LL}. I really valued our conversation about {formtext: name=meetingtopic; default =sales strategies}, and your insights were incredibly helpful.
I'm always looking to improve and would love to hear your thoughts on our discussion. If you have any feedback or suggestions, I'm all ears.
Your perspective would be greatly appreciated and could help me greatly.
Thanks again for your time and help. Looking forward to hearing from you!
Best regards,
Extra Resources + Templates
Check out our Common Work Emails and Gmail pages for more templates you can use today!
How to Automate Thank You Emails After Meetings
Sending a thank you email after a meeting is important, but you don't want it to take up too much of your time. Use Text Blaze to send full, personalized thank you emails in seconds.
With Text Blaze, you use keyboard shortcuts to create text templates that can be inserted anywhere online. Whether you are sending a follow-up email after a meeting or sales email to a potential customer/client, Text Blaze has got you covered.
Here's why you should give Text Blaze a try:
- It's free forever. You can get instant value out of Text Blaze without paying $1.
- It saves top users 28 hours a month and helps to eliminate repetitive typing.
- You can use placeholders for names and other fields to insert content in your messages in real-time.
- Dynamic logic and formulas help you create powerful templates.
- There is SO MUCH MORE you can do with Text Blaze. Check out our gallery for cool examples.
Wrapping Up
Sending a thank you email after a meeting helps boost your professionalism, form relationships, and foster a sense of connection.
However, it doesn't have to be another tedious task on your to-do list.
Use Text Blaze to automate your follow-up emails without losing your personal touch.
What are you waiting for? Give Text Blaze a try for free today!
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