5 Best Free Mailparser Alternatives in 2025

Dealing with a crowded inbox can be overwhelming, especially when important details are buried in endless messages. Copying and pasting information from emails into spreadsheets or CRMs wastes time and increases the chance of mistakes.

That’s why many people turn to email parsing software to automatically extract the data they need and keep their workflows running smoothly.

Email parsing is the process of using software to automatically extract structured data like names, dates, or order details from emails to streamline workflow automation.

Mailparser is one option, but there are many other great workflow automation tools out there to help you transfer data from your emails.

In this article, we’ll cover what email parsing is, why it's worth investing in, and the best free Mailparser alternatives available. Let’s dive in!

What is an Email Parser?

An email parser is software that scans emails and pulls out important details like names, dates, or tracking numbers. It automates the process of sorting and structuring data so it can be used in spreadsheets, CRMs, or other workflow automation tools.

It helps you take data from emails and quickly transfer it to other place that you need it in. They reduce the burden of manual data entry/data transfer.

Are Email Parsing Software Worth Using?

Email parsing software is often worth using if you rely on email as a key source of information. It eliminates repetitive manual work and ensures important details are captured consistently.

Here are the benefits of using email parsing software:

• Save your time on repetitive tasks - Automating extraction reduces the need to copy and paste information from emails.

• Cut down on mistakes in your data - Parsing reduces human error by consistently identifying and pulling key fields.

• Make your workflows run smoother - Parsed data can automatically trigger actions in tools like CRMs or project management software.

• Keep all your email details organized - Email data can be structured and stored in one system for easy access.

By automating these steps, email parsing software makes workflows smoother and more reliable.

What is Mailparser?

Mailparser is an email parsing software that extracts data from emails and attachments. It allows users to set custom parsing rules and direct the data into apps, spreadsheets, or databases.

Think of it as the Zapier of email data transfer. It automatically takes data from your emails and transfers it somewhere else for you.

Is Mailparser Free?

Mailparser offers a free trial, but once it ends, you have to upgrade to a paid plan in order to use the tool. While it's useful, the limitation of the free trial may not work for all users.

If you are looking for a tool with a more generous free option, check out the alternatives below.

How to Choose a Mailparser Alternative

Choosing the right Mailparser alternative comes down to how well the tool fits your daily workflows and the systems you already use. You want an option that makes handling email data easier while also giving you flexibility for different use cases.

Here are a few things to look for:

• A free plan that actually works for you - Make sure the tool’s free tier covers enough emails or parsing tasks so it fits into your process without extra cost.

• Integration with more than just email - The best options send your parsed data into CRMs, spreadsheets, and other workflow automation tools you depend on.

• Form-filling capabilities - Look for tools that let you pull data from emails and drop it directly into forms or templates to save even more time.

• Flexibility in setting rules - Choose a parser that lets you define exactly what details to capture so you’re not stuck with generic outputs.

• Automation that keeps things moving - Beyond parsing, consider whether the tool can trigger the next steps in your workflow automatically.

By focusing on these factors, you can pick a Mailparser alternative that actually improves efficiency and saves time in your email-driven processes.

5 Best Free Mailparser Alternatives

Here's our list of the 5 best free Mailparser alternatives:

1. Text Blaze

First up on our list of the best free Mailparser alternatives is Text Blaze.

Text Blaze allows you to create smart text templates and insert them anywhere you work to automatically fill out forms, transfer data, automate repetitive typing, and much more.

With Text Blaze, you can automate data extraction, data entry, and form-filling on any website with dynamic templates!

With Text Blaze, you can:

• Automate repetitive typing anywhere you work! Text Blaze works on Chrome, Windows, and Mac.

• Streamline workflows like extracting and transferring data, filling out forms, sending an email, or any other repetitive workflow.

• Create dynamic templates that you can customize for any situation. Use placeholders and advanced commands to create powerful templates.

• Save time for free! Text Blaze is free forever, no licenses or upgrades necessary.

• Text Blaze is perfect for teams! Text Blaze allows you to manage your team's communication, make sure everyone is on the same page, and avoid mistakes. Learn more here.

2. Zapier Email Parser

Zapier's Email Parser is a tool within the Zapier platform that extracts specific details from incoming emails. Users can define custom rules that identify and capture text, which can then be sent to other apps through Zapier’s integrations.

It is often used to move information like order details or lead data into connected systems automatically.

3. Email Parser

Email Parser is standalone software built to extract structured data from emails and attachments. It uses customizable rules to identify fields such as names, numbers, or dates.

The extracted data can then be exported to files, databases, or APIs for further use in workflows.

4. Zoho Email Parser

Zoho's Email Parser is part of Zoho’s suite of tools and works closely with Zoho CRM and other Zoho apps.

It scans emails for key information and converts it into structured data that can be stored or acted upon within the Zoho ecosystem. This makes it useful for teams already working with Zoho’s software stack.

5. Parseur

Parseur is a data extraction tool that works with both emails and documents. It uses templates to identify specific pieces of information and organize them into structured formats.

The parsed data can then be sent to various apps or systems to automate workflows like order processing, lead tracking, or reporting. Tools like Parseur are great if you want to fully automate workflows without the stress of a more complex tool.

Which Email Parser is Right For Me?

Email parsing takes the hassle out of copying information from your inbox and makes it easier to keep your systems up to date. Email parsing software can help you extract data, connect it to your apps, and even fill out forms automatically.

The right choice depends on your workflows and the tools you already rely on, but starting with one of these options can save you time and make your processes more consistent.

To recap, our suggestion, for the best free Mailparser alternative is Text Blaze. Text Blaze helps you automate repetitive typing, data transfer, form-filling, and full workflows. Plus, Text Blaze works anywhere you do and is free forever! Give it a try today!