8 Missed Appointment Letter Templates And Samples
8 Missed appointment letters for handling client no-shows.
8 Missed Appointment Letter Templates And Samples
Another patient no-show?
Writing a missed appointment letter or email is a great way to handle when a patient fails to show up for a scheduled appointment.
We have added over 8 sample missed appointment letter templates for you in this blog post that you can easily use.
Here's a quick video that shows 5 cool things you can do upon creating a Text Blaze account (for free)!
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Sample No Show Letter To Patients
Missed Appointment Letter Sample 1
Dear {formtext: name=Patient name},
I am writing this letter to let you know that you missed your appointment with Dr. {formtext: name=name of the Doctor; cols=16} at {formtext: name=9:30 AM; cols=7}, {formdate: LL}. You are currently scheduled and enrolled in physiotherapy, and you have missed your third session. It is recommended for you to complete this physiotherapy course and to not skip any further sessions.
For a physiotherapy course, two missed appointments potentially lead to our patients retaking the entire course again.
We understand that events out of control could lead to missed appointments, hence, we would request that you apply to reschedule your appointment in the next 24 hours.
We value your health and we appreciate you placing your trust in us when it comes to physiotherapy. We look forward to seeing you soon.
Sincerely, Stacey, TrueHealth Team
I am writing this letter to let you know that you missed your appointment with Dr. {formtext: name=name of the Doctor; cols=16} at {formtext: name=9:30 AM; cols=7}, {formdate: LL}. You are currently scheduled and enrolled in physiotherapy, and you have missed your third session. It is recommended for you to complete this physiotherapy course and to not skip any further sessions.
For a physiotherapy course, two missed appointments potentially lead to our patients retaking the entire course again.
We understand that events out of control could lead to missed appointments, hence, we would request that you apply to reschedule your appointment in the next 24 hours.
We value your health and we appreciate you placing your trust in us when it comes to physiotherapy. We look forward to seeing you soon.
Sincerely, Stacey, TrueHealth Team
_
No Charge For Broken Appointment Letter Sample
Missed Appointment Letter Sample 2
Dear {formtext: name=Patient name; cols=11},
We are writing this email with regard to the appointment scheduled for {formtext: name=9:30 AM; cols=7}, {formdate: LL}.
We are sorry to see that you missed your appointment scheduled for your throat infection. However, our accounts team notified us to charge you $250 for a missed appointment as the appointment with Dr. {formtext: name=Doctor's name} was confirmed by you 24 hours prior to {formtext: name=9:30 AM; cols=7}, {formdate: LL}.
Since this is your first missed appointment, we decided not to charge you for a broken appointment. However, in the future we expect you to cancel or reschedule an appointment at least 24 hours before the scheduled appointment.
We look forward to rescheduling your appointment soon. If you need any help rescheduling the appointment, reach out to us on our hello@truehealth.com or at 556-734-9988.
Sincerely, Stacey, TrueHealth Team
We are writing this email with regard to the appointment scheduled for {formtext: name=9:30 AM; cols=7}, {formdate: LL}.
We are sorry to see that you missed your appointment scheduled for your throat infection. However, our accounts team notified us to charge you $250 for a missed appointment as the appointment with Dr. {formtext: name=Doctor's name} was confirmed by you 24 hours prior to {formtext: name=9:30 AM; cols=7}, {formdate: LL}.
Since this is your first missed appointment, we decided not to charge you for a broken appointment. However, in the future we expect you to cancel or reschedule an appointment at least 24 hours before the scheduled appointment.
We look forward to rescheduling your appointment soon. If you need any help rescheduling the appointment, reach out to us on our hello@truehealth.com or at 556-734-9988.
Sincerely, Stacey, TrueHealth Team
_
Missed Appointment Letter To Patient - $250 Charge For Missed Appointment
Missed Appointment Letter Sample 3
Dear {formtext: name=Patient name; cols=11},
This is to bring to your notice that you have missed the appointment that was scheduled for {formtext: name=9:30 AM; cols=7}, {formdate: LL}.
We are sorry to see that you missed your appointment scheduled for your {formtext: name=reason; cols=6}. However, our accounts team notified us to charge you $250 for a missed appointment as the appointment with Dr. {formtext: name=Doctor's name} was confirmed by you 24 hours prior to {formtext: name=9:30 AM; cols=7}, {formdate: LL}.
Under other circumstances, we usually waive the missed appointment charges. Since this is your third missed appointment, we can’t waive the missed appointment charges for your missed appointment. The bill for the missed appointment will be sent to you in a letter mailed to your address on file.
Our goal is to offer the best possible healthcare with personal care. We hope you understand our decision and we look forward to seeing you for your next appointment scheduled on {formdate: LL; name=date2}.
Sincerely, Stacey, TrueHealth Team
This is to bring to your notice that you have missed the appointment that was scheduled for {formtext: name=9:30 AM; cols=7}, {formdate: LL}.
We are sorry to see that you missed your appointment scheduled for your {formtext: name=reason; cols=6}. However, our accounts team notified us to charge you $250 for a missed appointment as the appointment with Dr. {formtext: name=Doctor's name} was confirmed by you 24 hours prior to {formtext: name=9:30 AM; cols=7}, {formdate: LL}.
Under other circumstances, we usually waive the missed appointment charges. Since this is your third missed appointment, we can’t waive the missed appointment charges for your missed appointment. The bill for the missed appointment will be sent to you in a letter mailed to your address on file.
Our goal is to offer the best possible healthcare with personal care. We hope you understand our decision and we look forward to seeing you for your next appointment scheduled on {formdate: LL; name=date2}.
Sincerely, Stacey, TrueHealth Team
_
Template For Missed Appointment Letter
Missed Appointment Letter Sample 4
Dear Patient,
You missed your appointment scheduled at 750, Broadway for Orthopedics on {formtext: name=9:30 AM; cols=7}, {formdate: LL}. Dr {formtext: name=Doctor's name;cols=12} recommends that you reschedule your appointment as soon as possible for {formtext: name=urgency or benefit to patient; cols=24}.
If you would like to reschedule your appointment call us at 556-734-9988. We will gladly reschedule your Orthopedics appointment with Dr. {formtext: name=Doctor's name; cols=12}. However, we would like to inform you that if you are unable to make it to a scheduled appointment, notify us as soon as possible. We would recommend that you inform us 48 hours in advance to avoid any missed appointment charges.
At TrueHealth, we believe in delivering outstanding healthcare and your coordination helps us serve you better.
We look forward to seeing you soon for another appointment. If you are unable to reach us over the phone, do not hesitate to respond back to this email and we will get in touch.
Sincerely, Stacey, TrueHealth Team
You missed your appointment scheduled at 750, Broadway for Orthopedics on {formtext: name=9:30 AM; cols=7}, {formdate: LL}. Dr {formtext: name=Doctor's name;cols=12} recommends that you reschedule your appointment as soon as possible for {formtext: name=urgency or benefit to patient; cols=24}.
If you would like to reschedule your appointment call us at 556-734-9988. We will gladly reschedule your Orthopedics appointment with Dr. {formtext: name=Doctor's name; cols=12}. However, we would like to inform you that if you are unable to make it to a scheduled appointment, notify us as soon as possible. We would recommend that you inform us 48 hours in advance to avoid any missed appointment charges.
At TrueHealth, we believe in delivering outstanding healthcare and your coordination helps us serve you better.
We look forward to seeing you soon for another appointment. If you are unable to reach us over the phone, do not hesitate to respond back to this email and we will get in touch.
Sincerely, Stacey, TrueHealth Team
_
Missed Appointment Follow Up Letter
Missed Appointment Letter Sample 5
Dear {formtext: name=Patient name; cols=11},
We are sending this letter to follow up on your missed appointment on {formtext: name=9:30 AM; cols=7}, {formdate: LL} with Dr. {formtext: name=Doctor's name; cols=12}. We understand that while patients can’t always make it to scheduled appointments, we do request that you inform us of any changes at your earliest convenience.
For us at TrueHealth, when you miss an appointment it creates empty slots for our doctors which can not be used to serve other patients. We hope you understand the importance of letting us know. We also have a policy in place where we charge $250 after a third missed appointment. This charge won’t be applied if you let us know 24 hours in advance and will only be applied if we have a third no-show without any reason.
To reschedule your missed appointment with Dr {formtext: name=Doctor's name; cols=12}, call us at 556-734-9988 or reply to this email.
Sincerely, Stacey, TrueHealth Team
We are sending this letter to follow up on your missed appointment on {formtext: name=9:30 AM; cols=7}, {formdate: LL} with Dr. {formtext: name=Doctor's name; cols=12}. We understand that while patients can’t always make it to scheduled appointments, we do request that you inform us of any changes at your earliest convenience.
For us at TrueHealth, when you miss an appointment it creates empty slots for our doctors which can not be used to serve other patients. We hope you understand the importance of letting us know. We also have a policy in place where we charge $250 after a third missed appointment. This charge won’t be applied if you let us know 24 hours in advance and will only be applied if we have a third no-show without any reason.
To reschedule your missed appointment with Dr {formtext: name=Doctor's name; cols=12}, call us at 556-734-9988 or reply to this email.
Sincerely, Stacey, TrueHealth Team
_
Did Not Attend Appointment Letter Template
Missed Appointment Letter Sample 6
Dear Patient,
I am writing this email to let you know that you missed your Neurology appointment scheduled on {formtext: name=9:30 AM; cols=7}, {formdate: LL}. A missed appointment in your case could mean {formtext: name=reason or risks to patient; cols=20}.
{formtext: name=Patient name; cols=11} our goal is to help you stay in the best of your health. And, missing out on your scheduled appointments can cause {formtext: name=a specific risk to the patient; cols=22}.
I would like to request that you re-schedule your missed appointment as soon as you receive this letter.
Sincerely, Stacey, TrueHealth Team
I am writing this email to let you know that you missed your Neurology appointment scheduled on {formtext: name=9:30 AM; cols=7}, {formdate: LL}. A missed appointment in your case could mean {formtext: name=reason or risks to patient; cols=20}.
{formtext: name=Patient name; cols=11} our goal is to help you stay in the best of your health. And, missing out on your scheduled appointments can cause {formtext: name=a specific risk to the patient; cols=22}.
I would like to request that you re-schedule your missed appointment as soon as you receive this letter.
Sincerely, Stacey, TrueHealth Team
_
Missed Dental Appointment Letter
Missed Appointment Letter Sample 7
Dear {formtext: name=Patient name; cols=11},
We are writing this letter in regard to your missed Dental appointment on 10:30 AM, {formdate: LL}. Your dental health is important to us and we would like to ensure that you show up for scheduled appointments and get the best dental care that we offer.
At TrueHealth, we pride ourselves on providing highly personalized dental care to our patients and empty time slots prevent us from doing that. We understand that emergencies happen, but the next time you can’t make it to your appointment, please calls us and cancel your appointment as soon as you can.
We value you as a patient and look forward to seeing you over the next dental appointment.
Sincerely, Stacey, TrueHealth Team
We are writing this letter in regard to your missed Dental appointment on 10:30 AM, {formdate: LL}. Your dental health is important to us and we would like to ensure that you show up for scheduled appointments and get the best dental care that we offer.
At TrueHealth, we pride ourselves on providing highly personalized dental care to our patients and empty time slots prevent us from doing that. We understand that emergencies happen, but the next time you can’t make it to your appointment, please calls us and cancel your appointment as soon as you can.
We value you as a patient and look forward to seeing you over the next dental appointment.
Sincerely, Stacey, TrueHealth Team
_
Missed Appointment Letter For Medical Office
Missed Appointment Letter Sample 8
Dear {formtext: name=Patient name; cols=11},
You have missed your scheduled appointment with us at 750, Broadway on {formtext: name=3:30 PM; cols=7}, {formdate: LL}. We request that if for any reason you are unable to show up for your appointment, you call us in advance to cancel your appointment.
Our medical office at 750, Broadway is heavily booked and since we try to pay close attention to our patient’s problems in order to help them better we can’t afford lost times. Last-minute cancellations without any notice, result in time slots that can’t be used to serve other patients.
We don’t charge our patients for missed appointments unlike other clinics. We hope you understand this and whenever you feel you can’t make it to a scheduled appointment, call us at your earliest convenience to cancel.
We look forward to seeing you soon for your next appointment.
Sincerely, Stacey, TrueHealth Team
You have missed your scheduled appointment with us at 750, Broadway on {formtext: name=3:30 PM; cols=7}, {formdate: LL}. We request that if for any reason you are unable to show up for your appointment, you call us in advance to cancel your appointment.
Our medical office at 750, Broadway is heavily booked and since we try to pay close attention to our patient’s problems in order to help them better we can’t afford lost times. Last-minute cancellations without any notice, result in time slots that can’t be used to serve other patients.
We don’t charge our patients for missed appointments unlike other clinics. We hope you understand this and whenever you feel you can’t make it to a scheduled appointment, call us at your earliest convenience to cancel.
We look forward to seeing you soon for your next appointment.
Sincerely, Stacey, TrueHealth Team
_
How To Write A Missed Appointment Letter?
While writing a missed appointment letter, you need to consider the following:
- Mention of the risk level of the patient
- Mention any previous incident of missed appointments by the patient
- Your policies around appointment no show and your charges
- If there are consequences other than charges that are a part of your policy
- Give patients a way to reschedule by adding a line or two that mentions rescheduling
