6 Ready-to-Use Project Update Email Templates
Send these emails to clients, coworkers, or supervisors to let them know about the status of current projects.
Projects are some of the most essential parts of business. Whether you work with at an agency or in the B2B space, your organization likely has many projects to manage.
With projects comes the back-and-forth email sequence to communicate about them. Project update emails are a necessary, although sometimes tedious, aspect of business.
In this guide, we’ll break down some project update email templates that you can use to update your team or clients about your projects today.
Why Send Project Update Emails?
When working on projects, it is important to make sure everyone is on the same page. This ensures that the project is completed accurately and on time.
Whether you're using a project tracker or communicate the status of the project via email, making sure everyone is up to date is key.
Sending a project update email is a good way to let your clients, coworkers, and supervisors know a project's status, what still needs to be done, and if there are any issues.
The following templates can help you send project update emails quickly so you can keep everyone on the same page and get back to work on your projects.
Project Update Email Templates You Can Use Today
General Project Update Email Template
This template is a general email update you can send to anyone to give an update on your progress on a project, what you have accomplished, and what issues still remain.
General Update Email
Hello {formtext: name=name; default=there; cols=10}!
I'm emailing to provide you with an update on our current project.
By {time: MMMM Do; shift=+1W}, we will likely have accomplished our objectives.
We've accomplished the following goals:
- Site set-up
- Created landing pages
What we are currently working on in this project phase is listed below:
- SEO optimization
I wanted to get in touch with you as soon as possible to talk about the following issues:
- Publishing content
The project is on schedule, and I think we are making the required progress toward our objectives. If you have any queries, please contact me.
Best,
John
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Project Update to Coworker
If you're working on a project with a coworker, staying on the same page is important. This template can help you check in with them to both let them know what you have done and ask what they still need to do.
Project Update Email to Coworker
Hello {formtext: name=name; default=there; cols=10},
I hope you're doing well today! I just wanted to send you an email to check on your part of our project.
Here's an update on my portion. This is what I have left to do:
- Edit and proofread
- Add assets
- Finalize everything
Could you reply and let me know what else you have to work on? As a reminder, we have until {time: MMMM Do; shift=+1W} to get the project done.
Please let me know if you need any help or have any questions!
Best,
John
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Project Update to Supervisor/Manager
This email template can be used to quickly notify your management or supervisor about the status of your project and let them know how much you have completed so far. It also provides an estimated completion date for your project.
Supervisor Progress Update Email
Hello {formtext: name=name; default=there; cols=10},
I wanted to give an update on the project I'm working on.
I made some progress on the project this week. This week, I {formmenu: finished half; default=finished 75%; finished a third} of the project.
Here's what I still need to work on this week:
- Editing and proofreading
- Adding assets
- Finalizing everything
I plan to have the project fully completed by {time: MMMM Do; shift=+1D >MON}.
Please let me know if you have any questions or comments.
Best,
John
_
Project Update Email to Your Team/Organization
This template can be used to update your team or organization on upcoming deadlines and goals for your projects.
Project Update Email to Team
Hello {formtext: name=name; default=everyone; cols=10},
I'm sending you all an email to provide an update on our current project.
Here are updated deadlines and goals for each team:
Marketing
- Deadline: {time: MMMM Do; shift=1W}
- Goal: Create 2 landing pages
Customer Support
- Deadline: {time: MMMM Do; shift=1M}
- Goal: Set up SOP for support
Engineering
- Deadline: {time: MMMM Do; shift=+2W}
- Goal: Finalize SEO and code for blog
If anyone has any questions, feel free to ask or {link: https://calendar.google.com/calendar/u/0/r/appointment}Schedule a meeting with me{endlink}.
Best,
John
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Project Update Email for Clients Template
A project update email to a customer or client should reassure them that everything is proceeding according to plan, and if not, that any issues will be handled appropriately. Here is a sample email to a client outlining the project's status.
Project Update For Clients
Dear {formtext: name=name; default=John; cols=10},
I hope everything is going well with you! Here is a small project update.
In order for us to put out the final version around {time: MMMM Do; shift=+1M}, we need to deliver the project's initial draft and any accompanying assets to you by no later than {time: MMMM Do; shift=+2W}.
Right now, we're on schedule to do that. This week, we worked to clarify additional project specifics and finished several preliminary drafts.
Next week on {time: MMMM Do; shift=+1D >MON}, we'll give you an additional update on the project's progress.
Please let me know if you have any questions or concerns until then.
Regards, Jane
I hope everything is going well with you! Here is a small project update.
In order for us to put out the final version around {time: MMMM Do; shift=+1M}, we need to deliver the project's initial draft and any accompanying assets to you by no later than {time: MMMM Do; shift=+2W}.
Right now, we're on schedule to do that. This week, we worked to clarify additional project specifics and finished several preliminary drafts.
Next week on {time: MMMM Do; shift=+1D >MON}, we'll give you an additional update on the project's progress.
Please let me know if you have any questions or concerns until then.
Regards, Jane
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You should send over updates consistently to keep clients in the know with project progress and let them leave feedback if necessary. Although mishaps can happen, you don’t want to leave clients in the dark, as that will probably leave a negative impression and cause uncertainty.
Tools like HubSpot’s Email Template Builder also include email scheduling to ensure this won’t happen.
Project Follow-Up Email Template
If you are the one who issued the project and your employee or provider hasn't gotten back to you about it, you could start to worry a little.
An update email on the status of the project might provide information. When you need additional information or clarity, don't be hesitant to ask, especially if you have a deadline to fulfill.
Project Follow-Up Email
Good morning, {formtext: name=name; default=John; cols=10}.
Thanks for taking on my project! I'm eager to find out the current status of the project so that I can plan my workload accordingly.
Do you think this assignment will be completed on the day we discussed, around {time: MMMM Do; shift=+1M}?
This project has several components, so please feel free to voice any concerns or ask for any clarifications regarding the goals.
Have a great day, Jane
Thanks for taking on my project! I'm eager to find out the current status of the project so that I can plan my workload accordingly.
Do you think this assignment will be completed on the day we discussed, around {time: MMMM Do; shift=+1M}?
This project has several components, so please feel free to voice any concerns or ask for any clarifications regarding the goals.
Have a great day, Jane
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