6 Ready-to-Use Project Update Email Templates

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Projects are some of the most essential parts of business. Whether you work with at an agency or in the B2B space, your organization likely has many projects to manage.

With projects comes the back-and-forth email sequence to communicate about them. Project update emails are a necessary, although sometimes tedious, aspect of business.

In this guide, we’ll break down some project update email templates that you can use to update your team or clients about your projects today.

Why Send Project Update Emails?

When working on projects, it is important to make sure everyone is on the same page. This ensures that the project is completed accurately and on time.

Sending a project update email is a good way to let your clients, coworkers, and supervisors know a project's status, what still needs to be done, and if there are any issues.

If you're working on a project, though, sending update emails can take time. That's why we wrote this article.

The following templates can help you send project update emails quickly so you can keep everyone on the same page and get back to work on your projects.

Project Update Email Templates You Can Use Today

General Project Update Email Template

This template is a general email update you can send to anyone to give an update on your progress on a project, what you have accomplished, and what issues still remain.

General Update Email

Hello {formtext: name=name; default=there; cols=10}!

I'm emailing to provide you with an update on our current project.

By {time: MMMM Do; shift=+1W}, we will likely have accomplished our objectives.

We've accomplished the following goals:

  • Site set-up
  • Created landing pages

What we are currently working on in this project phase is listed below:

  • SEO optimization

I wanted to get in touch with you as soon as possible to talk about the following issues:

  • Publishing content

The project is on schedule, and I think we are making the required progress toward our objectives. If you have any queries, please contact me.

Best, John

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Project Update to Coworker

If you're working on a project with a coworker, staying on the same page is important. This template can help you check in with them to both let them know what you have done and ask what they still need to do.

Project Update Email to Coworker

Hello {formtext: name=name; default=there; cols=10},

I hope you're doing well today! I just wanted to send you an email to check on your part of our project.

Here's an update on my portion. This is what I have left to do:

  • Edit and proofread
  • Add assets
  • Finalize everything

Could you reply and let me know what else you have to work on? As a reminder, we have until {time: MMMM Do; shift=+1W} to get the project done.

Please let me know if you need any help or have any questions!

Best, John

_

Project Update to Supervisor/Manager

This email template can be used to quickly notify your management or supervisor about the status of your project and let them know how much you have completed so far. It also provides an estimated completion date for your project.

Supervisor Progress Update Email

Hello {formtext: name=name; default=there; cols=10},

I wanted to give an update on the project I'm working on.

I made some progress on the project this week. This week, I {formmenu: finished half; default=finished 75%; finished a third} of the project.

Here's what I still need to work on this week:

  • Editing and proofreading
  • Adding assets
  • Finalizing everything

I plan to have the project fully completed by {time: MMMM Do; shift=+1D >MON}.

Please let me know if you have any questions or comments.

Best, John

_

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Project Update Email to Your Team/Organization

This template can be used to update your team or organization on upcoming deadlines and goals for your projects.

Project Update Email to Team

Hello {formtext: name=name; default=everyone; cols=10},

I'm sending you all an email to provide an update on our current project.

Here are updated deadlines and goals for each team:

Marketing

  • Deadline: {time: MMMM Do; shift=1W}
  • Goal: Create 2 landing pages

Customer Support

  • Deadline: {time: MMMM Do; shift=1M}
  • Goal: Set up SOP for support

Engineering

  • Deadline: {time: MMMM Do; shift=+2W}
  • Goal: Finalize SEO and code for blog

If anyone has any questions, feel free to ask or {link: https://calendar.google.com/calendar/u/0/r/appointment}Schedule a meeting with me{endlink}.

Best, John

_

Project Update Email for Clients Template

A project update email to a customer or client should reassure them that everything is proceeding according to plan, and if not, that any issues will be handled appropriately. Here is a sample email to a client outlining the project's status.

Project Update For Clients
Dear {formtext: name=name; default=John; cols=10},

I hope everything is going well with you! Here is a small project update.

In order for us to put out the final version around {time: MMMM Do; shift=+1M}, we need to deliver the project's initial draft and any accompanying assets to you by no later than {time: MMMM Do; shift=+2W}.

Right now, we're on schedule to do that. This week, we worked to clarify additional project specifics and finished several preliminary drafts.

Next week on {time: MMMM Do; shift=+1D >MON}, we'll give you an additional update on the project's progress.

Please let me know if you have any questions or concerns until then.

Regards, Jane
_


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Project Follow-Up Email Template

If you are the one who issued the project and your employee or provider hasn't gotten back to you about it, you could start to worry a little.

An update email on the status of the project might provide information. When you need additional information or clarity, don't be hesitant to ask, especially if you have a deadline to fulfill.

Project Follow-Up Email
Good morning, {formtext: name=name; default=John; cols=10}.

Thanks for taking on my project! I'm eager to find out the current status of the project so that I can plan my workload accordingly.

Do you think this assignment will be completed on the day we discussed, around {time: MMMM Do; shift=+1M}?

This project has several components, so please feel free to voice any concerns or ask for any clarifications regarding the goals.

Have a great day, Jane
_

Give Text Blaze a Try For Free Today!

We hope you found some value in this piece. Feel free to copy, customize, and use these project update email templates as you see fit.

Using Text Blaze's intuitive keyboard shortcuts, you can create and customize templates to eliminate repetitive typing forever. Avoid burnout and save time throughout the day with the click of a button.

Whether you are working on a project or sending project update emails, Text Blaze helps you eliminate repetitive typing forever. Give Text Blaze a try for free today!

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