5 Email Templates for Sending Documents in 2023

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In today's digital age, sending emails is a crucial part of both work and life.

According to Zippia, about 347.3 billion emails are sent each and every day. That's 2,431,100,000,000 (two trillion) emails per week.

Whether we're communicating with friends, family, or colleagues, it's a quick and easy way to get in touch with people.

But what about when you need to send an important document along with your email? Suddenly, things can get a bit more complicated.

Whether you're sending a business proposal, a creative portfolio, or a legal contract, attaching a document can be a make-or-break moment in your communication.

In this blog post, we'll explore some tips for sending emails with documents attached, so you can make sure your files arrive safely and securely.

With these insights, you'll be able to impress your clients, employers, or collaborators with your professional and seamless communication skills. So let's get started and take your email game to the next level!

Tips For Sending Emails With Documents:

  • Add a list of documents that are attached to the email to make sure the recipient goes through all of them.
  • Mention any changes you made to these documents that the reader might be unaware of.
  • Make sure that you establish the next steps with the recipient once they review or read these documents.
  • If the documents have to be reviewed by a certain date, mention that date within the body of your email.

Bonus Tip: Text Blaze can be used to make sending emails (with or without documents) much easier and faster. Text snippets allow you to paste messages into your emails while form fields allow you to customize aspects of it, such as the recipient’s name, the date, and more. Here’s a short video that shows how Text Blaze can power up your emails.


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Sending Required Documents Template

Email for sending required documents
Hi {formtext: name=name; default=John; cols=10},

The documents you requested are attached.

They should cover everything we talked about.

Let me know if anything is missing or needs to be added or edited

Once you review these, let's schedule a time to chat!

Thanks, Adam
_

Sending Documents After a Meeting Formal Template

Email for sending documents after a meeting
Dear {formtext: name=name; default=John; cols=10},

In follow-up from our meeting on {formdate: LL; name=date1}, the documents you discussed are attached: {formparagraph: name=List of documents added; cols=25; rows=5}

Would you please go through them and make sure they reflect what we discussed in our meeting?

Let me know if you have any questions or you wish to make any changes.

You can also reach me at 555-555-5555.

Thanks, Adam
_

Sending Documents After a Meeting Informal Template

Informal email for sending documents after a meeting
Hi {formtext: name=name; default=John; cols=10},

It was great meeting you {formmenu: name=meeting; default=this week; last week; yesterday}!

As we talked about, I am attaching the following documents: {formparagraph: name=Document 1 Document 2 Document 3; rows=4}

Please let me know what questions you have!

Thanks, Adam
_

Sending Documents to an Organization Formal Template

Formal letter for sending documents to an organization
Adam Smith Trinity Electronics 123 Broadway Street, Ohio, Michigan 555-555-5555 adam.smith@trinity.electronics {time: MMMM Do YYYY}

Dear {formtext: name=name; default=John; cols=10}, As requested by {formtext: name=businessname; default=ACME;cols=9}, I am sending over the following documents: {formparagraph: name=Document 1 Document 2 Document 3 Document 4 Document 5 Document 6 Document 7; rows=8}

I hope these documents meet {=businessname}'s requirements. Please, let me know if anything is missing or needs to be changed.

After you have reviewed these documents, we can discuss the next steps.

I am looking forward to hearing back from you.

Sincerely, Adam Smith
_

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Sending Documents and Requesting Review Template

Sample Email For Sending Documents 5
Hi {formtext: name=name; default=John; cols=10},

Good {if: {time: H} < 12}morning{elseif: {time: H} < 17}afternoon{else}evening{endif}! The {formtext: name=document; default=client presentation} is attached.

Please pay close attention to {formtext: name=close attention; default=slides 7, 9 and 14}.

If there is anything that feels unclear or needs to change, please share your feedback with me. I am looking forward to hearing from you soon!

Thanks, Adam
_

Check out our Gmail page for more templates you can use today!

Conclusion

If your job requires you to use your email a lot, you know that sending documents can be tedious. Nobody loves spending a lot of time in their email, especially when they aren’t sure how to write the email that accompanies a document.

Text Blaze can help you make this process easier. You can use Text Blaze’s features to automate your emails while also customizing aspects of them, all while including your documents at the same time.

Don’t take it from us. Here’s a video from Simpletivity that showcases Text Blaze and its many uses!

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