5 Save the Date Email Templates You Can Use Now

From weddings to work events, a "save the date" email is one of the best ways to let your friends, family, and guests know that you have an important event coming up.

The key with a save the date email is to provide enough information so that recipients can start to make plans but not so much that it feels like a formal invitation.

Since save the dates tend to be sent several months ahead of an event, you want to give your guests a heads-up about the event without overwhelming them with details.

However, if you're planning a big event, you probably don't have time to worry about crafting a perfect save the date email. That's why using templates can help you save loads of time while inviting guests to a big event.

We wrote this article to help you understand what goes into a save the date email and provide you some templates you can use today. Let’s take a look at some save the date email templates that will have your guests circling the date in their calendars!

What Goes In a Save The Date Email?

Some key things to include in a save the date email include:

• Date: The most important aspect to include so guests know when to mark the event on their calendar.
• Location: Another important aspect to include, especially if your event is outside guests’ cities.
• Venue: You should include this information if it's available at the time of sending the save the date email.
• Expectations and Requirements: If your event has any expectations or requirements, you should definitely include these in your save the date email.
• Further details: The last thing you should include is how guests can expect to receive further information about your event.

6 RSVP-Worthy Save The Date Email Templates

Here are save the date email templates for 6 different scenarios. Feel free to give them a try, customize them to fit your needs, and send them out to guests for your next big event!

Wedding Save The Date Email Template

Weddings can take months if not years to plan! As your wedding day inches closer, make sure your guests have plenty of time to clear their schedules. Send a quick save the date email to give them advanced notice as soon as you’ve secured a date.

Make sure to indicate that formal invitations and RSVP requests will be coming soon. Plus, collect mailing addresses if needed!

Work Conference Save The Date Email Template

Conferences can be an exciting place for professionals to network and learn more about their industry. However, they often require advanced planning. So make sure to send a save the date as soon as possible.

A conference save the date email should provide the details required for attendees to book travel and request travel budgets from their employers.

Birthday Party Save The Date Email Template

No matter your age, everyone loves a good birthday party! The great thing about birthdays is that they’re pretty predictable. You can almost always plan a birthday party well in advance.

Once you’ve settled on a date, send a save the date to make sure your friends and family can clear their calendars to celebrate your special day.

Use the following template to send out an invite for a birthday party for a friend, coworker, boss, or family member.

Holiday Party Save The Date Email Template

December is synonymous with the holiday party season! From family gatherings to work end-of-year parties, the last few weeks of the year can be a busy time.

If you’re a team leader looking to host a holiday party, make sure to send out a save the date ahead of time. Early planning means more of your team can attend. Plus, you’ll probably get your first choice of venue and dates too!

Family Reunion Save The Date Email Template

Whether your family is big or small, family reunions are a special affair– especially if your family lives far away from one another! The next time you’re planning a family get-together, use the following save the date template.

Let Text Blaze Help With Your Next Save The Date Email!

Save the date emails don’t need to be complicated! Let Text Blaze help craft your next save the date with one of these simple and RSVP-worthy email templates. Text Blaze helps save your commonly-used emails as keyboard shortcuts, so you can spend less time writing and more time party planning.

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