26 ‘Thank You for Your Quick Response’ Email Templates in 2023

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Have you ever sent an urgent email, anxiously waiting for a response, only to receive crickets in return?

This is far more common than you'd expect.

According to SuperOffice, the average email open rate is about 20%.

It's frustrating, right? That's why when someone does reply promptly, it's worth acknowledging and appreciating their efforts.

In this blog post, we'll be discussing the importance of thanking someone for their quick response via email. We'll explore how showing gratitude can strengthen professional relationships and even improve overall productivity.

How to Thank Someone For a Quick Response via Email

If you’ve received a quick response to your email, reciprocate the courtesy by replying with a "thank you for your quick response" email. Here are some tips for sending your thank you email:

  1. Respond quickly: Chances are, your sender will appreciate a prompt email as well. Send your “thank you” at your earliest convenience.

  2. Add detail (but not too much): Let the person know why you appreciated their quick response, but don't go overboard.

  3. Be genuine: Try to be as genuine as you can to show your appreciation. Too much flattery can look ingenuine, so be wary of the temptation to send an overly gracious email response.

  4. Use technology: Use Text Blaze to help you automate your email through keyboard shortcuts that you can use to create templates and eliminate repetitive typing. With Text Blaze, you can siginificantly reduce your email response times, which leaves you more time to do other things that matter.


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'Thank You For Your Quick Response' Templates

Basic Response Phrases

These are templates you can use to send basic quick response emails.

Fast information
Thanks for getting all of this information to me pronto! I really appreciate your speedy work on this.
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Acknowledgement message
Thanks for providing this information to me. I know you must be swamped today with other requests, so I really appreciate you prioritizing mine this afternoon.
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Leave early message
I appreciate the quick response. This will help me leave on time today so I can finally check out that art museum that opened down the street.
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Grateful message
Thanks for finding that information for me. I know it must have been tedious, so I’m grateful for your efforts.
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Impressed message
That was a record-time quick response! Thanks so much for that, I really wanted to get everything done before I left today, so I appreciate you helping me make that happen.
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Saving time message
Hi {formtext: name=name; default=John; cols=10},

Thank you for the speedy response. This is exactly the information I needed. I spent hours searching across our files and still couldn’t find it.

Your quick response probably saved me another couple of hours today!

Regards,
_

Business to Client Templates

These templates can be used to thank a client for a quick email response.

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Quote Message
Thanks for your swift reply! This information will help me put together an accurate quote for your pronto. I’ll get back to you on that in the next day or two.
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Deadline message
Wow! Thanks for the speedy reply. With the upcoming deadline, your promptness will help me move the project forward to the next step.
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Customer Support Representative to a Customer

These templates can be used to send emails to a customer thanking them for their quick response as a customer support rep.

Incident message
Thank you for your prompt response! I appreciate you getting this information to me so quickly. It will certainly help me and my team assess the incident and learn the root cause of the technical issue.
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Holiday message
I’m grateful for your prompt response. I know the holidays are a busy time for many, so it means a lot that you took the time to provide more information to me, to help me deliver your package to you promptly!
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Product error message
Thank you for your quick feedback! We value the time you took in letting us know what happened with this product. Rest assured, we’ll investigate the case in the coming days and respond shortly with our decided action.
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Investigation message
Thank you for your prompt response. We appreciate the attention you’ve given to this matter and will use this information to conduct a thorough investigation into the incident.
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Responding to package request
Thank you for getting back to me so quickly. As per your previous request - I’ll have the extra package ready for you within the next day or two.
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Feedback response
Thank you for taking the time to share your opinion with us! We’re grateful for the opportunity to improve our operations, so it means a lot that you took the time to reach out so quickly. I will have a manager contact you shortly to discuss the next steps.
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Customer Support message
Hi {formtext: name=name; default=John; cols=10},

Thank you for the prompt response and for helping us provide a faster resolution. In addition to the information shared by you, our support team needs the following additional information: {formparagraph: name=more details; cols=25; rows=1}

Once we receive the additional information, we will be able to work through your request and provide a resolution within a few hours.

Your quick response is greatly appreciated.

Regards,
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Grateful for your support message
Hi {formtext: name=name; default=John; cols=10},

Thanks for your quick response and handling our request for {formtext: name=reason; cols=7}. We greatly appreciate your team at {formtext: name=company name; cols=13} for going above and beyond and providing us with real time support for {formtext: name=reason; cols=7}.

Regards,
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Problem-resolution message
Hi {formtext: name=name; default=John; cols=10},

Thank you for the prompt response and for sharing more information on the issue that you are facing! Our engineering team looked at it and we found {formtext: name=problems; cols=8} that you can resolve by following these steps: {formparagraph: name=steps to resolve issues; cols=25; rows=3}

While we feel certain that it will resolve the issue, feel free to reach out to us if the issue persists.

Regards,
_

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Sales Representative to a Prospective Customer

Non-purchase message
Wow! That was a fast response. Thanks so much for getting back to me and letting me know you’re not able to purchase our products at this time. If your circumstances change, feel free to email me at your earliest convenience.
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Follow-up message
Thanks for your prompt response! I’ve attached further information for you to review regarding the email I previously shared with you. Feel free to email me again with any further questions, or to book an appointment.
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Feedback message
I appreciate your honest and prompt response! We want to accommodate any potential clients, so I will be sharing your request for an updated description with my superiors.
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Let's connect later message
Thank you for the speedy reply! I look forward to connecting with you at a time that’s more convenient for you.
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Purchase response
Thank you for responding so quickly! I’m delighted to hear that you’re interested in the product. I’m looking forward to discussing this further with you in person. Are you available for an appointment this week?
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Interest response
Thanks for expressing your interest so promptly! I will need a few days to gather your requested information and will reach out to you again in the coming days.
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Prepping a quote message
Hi {formtext: name=name; default=John; cols=10},

Thank you so much for the quick response. I will share this information with my team and we will have a quote ready for you by {time: MMM Do, YYYY; shift=>MON}.

Meanwhile, if you have any questions, feel free to write back to me.

Regards,
_

Check out our Common Work Emails and Gmail pages for more templates you can use today!

Conclusion

Telling someone "thank you" for how quickly they were able to respond to you is a good way of showing how you appreciate them. Use the templates above to show your coworkers how much you appreciate them, and even save hours of your time while you're at it!

With Text Blaze, you can significantly reduce the time it takes for you to respond to emails, which can save you HOURS of work. The best part? Text Blaze is free forever!

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