Welcome Messages to New Employees You Can Send As a Manager or Coworker Today

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Look at the onboarding procedures you use for new employees.

Are your orientation welcome messages up to par, and are you taking the necessary actions to improve employee retention right away?

Don't undervalue the value of a smooth orientation and onboarding process for new employees. The opportunity to make a great first impression at new employee orientation is to construct an epic welcome to greet new employees.

One way to ensure a smooth onboarding process is sending a clear welcome message to your new employee. However, it can take time to type out this message if you're busy (as a manager, CEO, or coworker).

In this article, we’ll provide a few welcome message templates that you can start using immediately to improve up your onboarding communications.

5 Welcome Message to New Employees Templates to Use for Onboarding

Note: These templates use the following commands: date and time, forms, and links.

General New Employee Welcome Message

A general new employee welcome message can be sent via the company email account.

The following template is an example for sending a large batch of welcome messages for large companies or after a fairly large hiring spree.

First Day Message From Boss
{time: MMMM Do YYYY}

Dear {formtext: name=name; default=John; cols=10},

Greetings from ACME! We can’t wait for you to join us and start your position. You are the ideal candidate for this position thanks to your excellent application, resume, and credentials.

As previously agreed, {time: YYYY-MM-DD; shift=1W} at {time: LT} will be your first day at ACME. Please prepare to fill out the onboarding papers and bring two copies of your driver’s license. You will also need to discuss all of your daily obligations with your team leader. We have scheduled a meeting for you with marketing on {time: YYYY-MM-DD; shift=+9D}.

Your new teammates are so excited to meet you in person and welcome you to the group. During your first couple of weeks on the job, the marketing team will be a very important resource for you. They will be introduced to you at the onboarding meeting, and you can chat with them about any issues or questions throughout your first week at ACME.

If you have any questions or comments concerning your first day at ACME, don't be afraid to contact us at {link: https://www.google.com}this email{endlink}. We're looking forward to seeing you!

Sincerely, Jane Doe at ACME CEO and Lead of Hiring
_

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Coworker to Coworker Message

When starting a new job, it’s common for employees to be nervous and a little bit out of their element.

Sending a message to your coworker, regardless of your relation to them, can help put them at ease and feel welcome.

Coworker Welcome Message
Hello {formtext: name=name; default=there; cols=10},

Hello and welcome! Everyone at ACME team is excited to meet you. We would all like to extend a warm welcome to you. You will be a key component in our company's growth, which is an exciting time for us.

I'm sure you'll have a lot of questions, so feel free to ask me or any of your coworkers for help.

It makes us happy to have you on board!

Best wishes, Jane Doe
_
Schedule of Meetings Message
Hi {formtext: name=name; default=there; cols=10},

Greetings from the team! Are you settling in well?

It's lovely to have you on board, and please accept our sincere greeting on behalf of the rest of the team. I'm sure everyone can't wait to meet you and assist you in settling into your new position.

To bring us all together and give you a better chance to get to know your new coworkers, we're arranging several meetings for the upcoming week. Here's an upcoming schedule of meetings:

Meeting with me: {time: LL; shift=1D} Sync with marketing team: {time: LL; shift=1W} Meeting with me: {time: LL; shift=+2W}

In these early weeks, don't be afraid to get in touch with me or any of your colleagues if you need any information, counsel, or help. We've been where you are, and we’re happy to help!

I'm looking forward to having you join our group!

Good luck, Jane Doe
_

Manager to New Employee Message

If you are a manager sending a welcome message to a new employee, your language and messaging should reflect as such.

Your welcome message should be formal, but also relatable and sympathetic to their new position.

Position-Specific Message
Hello {formtext: name=name; default=there; cols=10},

It's wonderful to have you join the ACME team. During your interview, we touched on a few of the opportunities and challenges you might face in your initial onboarding. I would like to go into greater depth about them. I'll get in touch with you to set up a meeting sometime this week.

I'd love to hear your opinions on our present approach as a marketing manager. At our meeting, we can discuss your suggestions.

For your first day, on {time: LL; shift=1W}, I wanted to welcome you to the team and let you know that I'm available to talk with you whenever you need me. You can call me, text me, schedule a meeting, or get in touch with me by popping by my office.

We are so happy to have you here!

Good luck on your first day, Jane Doe
_

Are you a new manager? Check out our Onboarding Checklist For A New Manager for more templates you can use immediately!

HR to New Employee Message

Depending on your company’s niche or sector, it may be a good idea to send a general HR message to your new employees.

Message From HR
Hello {formtext: name=name; default=there; cols=10},

Welcome to ACME! We can hardly wait for you to join us. You are the ideal candidate for our position due to your meticulous attention to detail, strong concentration, and prior work with {formtext: name=reference to application materials; cols=27}. We are interested to see how your abilities will benefit ACME and our team.

I'll be your go-to HR person; my name is {formtext: name=Jane; default=Jane; cols=10}. Any inquiries you may have about human resources during the onboarding process will go to me. If necessary, I may also point you toward other employees in the office who can assist with questions pertaining to your position.

Your first workday will be on {time: YYYY-MM-DD; shift=1M}, as previously discussed. Please take the time to fill out your onboarding papers and bring two copies of your passport or driver’s license. Additionally, {formtext: name=Sam; default=Sam; cols=10}, your direct manager, will meet with you to go over your daily duties. We wish to meet with the senior marketing team with you if there is time.

Your new colleagues and teammates are very excited to meet you in person and welcome you to the ACME team. During your first few days and weeks on the job, your teammates will be your main source of training. Your management team will be introduced to you at our onboarding meeting, and you can ask them any questions or voice any comments then and in the following days.

Contact me at this email. if you have any inquiries concerning your first day. We’re looking forward to meeting you!

Sincerely, Jane Doe Department of Human Resources
_

Are you onboarding remote employees? Check out our Remote Employee Onboarding Checklist for more templates you can use to save time now!

Message Signature

Feel free to customize and use this snippet to automatically add in your own signature (with or without links) to your welcome messages and emails.

Message Signature
Jane Doe Marketing Manager - ACME {link: https://www.google.com}We're Hiring{endlink}
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Give Text Blaze a Try For Free Today!

When running communications with your team and employees, as well as external communications with customers, it’s easy to find yourself spending countless hours in your inbox.

Automating your messaging can significantly reduce the amount of time you spend typing and drafting emails, thus freeing up more time to spend on being productive in your business.

Using Text Blaze's intuitive keyboard shortcuts, you can create and customize templates to eliminate repetitive typing forever. Avoid typing long messages all day and save time throughout the day with the click of a button.

Whether you are sending welcome messages or scheduling meetings, Text Blaze helps you eliminate repetitive typing forever. Give Text Blaze a try for free today!

Case Study

Don't just take it from us, though. Here's a case study that shows how Select Headhunter uses Text Blaze to save time recruiting.

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