10 Best Zapier Alternatives for Workflow Automation in 2025

If you’ve ever spent hours copying information between apps or repeating the same small tasks, you know how frustrating it can get.

That’s usually the point where people turn to automation tools to make life easier. Zapier is one of the most popular choices, but it isn’t always the best fit for everyone, maybe because of price, limitations, or the specific features you need.

There are tons of great workflow automation tools out there to help you save time, but not all of them are affordable or work where you need them.

In this article, we'll cover the 10 best Zapier alternatives that you can use to automate workflows and save some time in 2025. Let's dive in!

What is Zapier?

Zapier is a workflow automation tool that connects apps and moves information between them automatically. Instead of doing repetitive work manually, you can set up rules that let apps talk to each other.

It’s widely used by individuals and teams to simplify everyday processes and cut down on manual tasks. Zapier helps bring workflow automation to people who don’t want to code.

What is Zapier Used For? What Does It Do?

Zapier works through “Zaps,” which are automated workflows that trigger actions when something happens in another app. For example, a new form submission could automatically create a task in your project management tool.

While powerful, Zapier can sometimes be complicated to set up, and its interface isn’t as user friendly as some of the newer automation tools available.

For that reason, it can be less appealing for beginners who just want quick and simple automations.

Is Zapier Free? How Much Does It Cost?

Zapier does offer a free plan, but it only includes 100 tasks per month and has limitations on which advanced features you can use.

While it does offer a free plan, many people look for alternatives to Zapier because of the price of advanced plans. Check out the Zapier alternatives below to see if any of them work better for you!

Are Workflow Automation Tools Worth Trying?

If you’re spending too much time moving data between apps or handling repetitive tasks, workflow automation tools can be a game-changer. They take the busywork off your plate so you can focus on more meaningful work instead.

Here are the benefits of trying workflow automation tools:

• Free up your workflows - Automate repetitive tasks like moving files, sending notifications, or updating spreadsheets.

• Keep everything in sync - Make sure your data stays consistent across apps without constant manual updates.

• Get more done with less effort - Let automation handle the small details so you can focus on bigger priorities.

• Stop dealing with mistakes - Cut down on errors by turning messy manual processes into reliable automated ones.

• Grow without burning out - Handle more work as your business or projects expand without adding extra hours.

When you rely on automation, your day-to-day work becomes smoother, faster, and less stressful. That’s why these tools are worth exploring if you want to simplify workflows and save some time.

How to Choose a Zapier Alternative

Not every automation tool will be the right fit, so it’s important to think about what matters most for your work. The best Zapier alternative will depend on your budget, how complex your workflows are, and which apps you need to connect.

When looking for a Zapier alternative, make sure the tool you choose:

• Fits your budget - Make sure the pricing works for you, whether you’re a solo user or part of a growing team.

• Supports your apps - Check that the tool integrates with the apps you use daily so you don’t run into gaps.

• Is easy to set up - Look for a platform that doesn’t take hours to learn and lets you build automations quickly.

• Gives you control - Choose a tool that lets you customize workflows with conditions, filters, and logic if you need more advanced setups.

• Keeps your data safe - Pay attention to security and compliance, especially if you’re handling customer or business data.

By keeping these points in mind, you’ll find a Zapier alternative that helps you automate the right tasks without adding complexity to your workflow.

10 Best Zapier Alternatives in 2025

In 2025, it's too easy to setup automated workflows for you to still be stuck with inefficient processes. Time to change that for good!

Here's our list of the 10 best Zapier alternatives in 2025:

1. Text Blaze

First up on our list of the best Zapier alternatives is Text Blaze.

Text Blaze allows you to create smart text templates and insert them anywhere you work to automatically fill out forms, transfer data, automate repetitive typing, and much more.

For example, if you need to quickly fill out a repetitive form in Google Forms or in your CRM, all you have to do is type a keyboard shortcut and Text Blaze will do the rest for you!

With Text Blaze, you can automate form-filling and data transfer on any website with dynamic templates!

With Text Blaze, you can:

• Automate repetitive typing anywhere you work! Text Blaze works on Chrome, Windows, and Mac.

• Streamline workflows like transferring data, filling out forms, sending an email, or any other repetitive workflow.

• Create dynamic templates that you can customize for any situation. Use placeholders and advanced commands to create powerful templates.

• Save time for free! Text Blaze is free forever, no licenses or upgrades necessary.

2. IFTTT

IFTTT (If This Then That) is a simple automation tool designed for both business and personal use. It connects apps, devices, and services through conditional statements called "applets."

While it has fewer advanced features than Zapier, it’s easy to set up and works well for lightweight workflows. Many people use IFTTT for automating tasks between smart home devices and apps.

3. Make

Make (formerly Integromat) is a visual automation tool that allows you to build complex workflows. It provides a drag-and-drop interface for connecting multiple apps and setting up conditional logic.

Make is known for giving users more flexibility and control compared to Zapier. It’s well-suited for businesses that want detailed workflow automation with advanced customization.

4. N8N

N8N is an open-source automation tool that gives users full control of their workflows. You can self-host it or use the cloud version, making it attractive for people who want more control over data.

N8N supports advanced workflow building with complex triggers and integrations. It’s a good choice if you want a flexible, cost-effective alternative that isn’t tied to a subscription.

5. Workato

Workato is an enterprise-grade automation platform built for larger teams. It offers advanced integration features and supports complex business workflows.

Workato is often used by IT and operations teams who need secure and reliable automation at scale. While it’s more expensive, it provides robust features for organizations with high automation needs.

6. Zluri

Zluri is a SaaS management platform that also offers workflow automation for IT and operations teams. It helps automate employee onboarding, offboarding, and access management by connecting with the apps your company uses.

With Zluri, repetitive IT tasks like provisioning accounts or revoking access can run automatically, saving time and improving security. It’s a strong option if your automation needs focus on managing software tools and employee workflows.

7. Pipedrive

Pipedrive is primarily a CRM, but it offers automation features to streamline sales processes. Users can set up automated workflows to handle repetitive tasks like email follow-ups, deal updates, and reporting.

For teams focused on sales automation, Pipedrive provides built-in workflow automation that saves time without needing an external tool. It’s best for sales teams that want both CRM and automation in one platform.

8. Zoho

Zoho Desk offers a suite of business apps with strong automation features. Within Zoho Flow, you can connect different apps and automate data transfers between them.

Businesses using Zoho apps like CRM, Books, and Desk often rely on these workflows for efficiency. Zoho is ideal for teams already using the Zoho ecosystem but still works as a standalone automation tool.

9. Fivetran

Fivetran is a data integration platform that automates the movement of data between apps and databases. It focuses less on general workflows and more on data pipelines.

Businesses use Fivetran to keep analytics and data warehouses updated automatically. It’s a strong Zapier alternative if your main goal is managing and automating data across systems.

10. Lindy AI

Lindy AI is an AI-driven automation tool that acts like a virtual assistant. It helps handle tasks such as scheduling, emailing, and managing workflows with natural language commands.

Instead of setting up rules manually, you can tell Lindy AI what to do, and it creates the automation for you. This makes it a modern alternative for people who want a simpler way to set up automation.

Start Streamlining Repetitive Workflows

Workflow automation is no longer just a nice-to-have. It’s a necessity for saving time and keeping your work organized.

Zapier is one option, but as you’ve seen, there are plenty of alternatives that can fit different needs, budgets, and levels of complexity. By exploring the Zapier alternatives in this list, you can find a tool that not only automates repetitive work but also makes your day-to-day workflow smoother and more manageable.

To recap, our suggestion for the best Zapier alternative is Text Blaze. Text Blaze helps you automate repetitive typing. data transfer, form-filling, and workflows on any website. Plus, Text Blaze is free forever! Give it a try today!