12 Zoom Meeting Email Templates Remote Teams Can Use Today

Since the pandemic, remote work has become a primary option for work for many people. This is something that will likely not go away either, as the option for remote work is a good choice for many people and businesses alike.

According to Forbes, experts say that remote work is not just here to stay, but that it will increase even more moving forward.

This means that teams will have to adapt and learn how to work as a team remotely. Zoom meetings have been one of the primary ways teams have done this so far. Whether it is a meeting with your boss or a meeting with your whole team, Zoom’s online meeting features are great for teams who work remotely.

Writing email invitations for these meetings is just another task managers and supervisors have to deal with, though. That’s where we come in! In this article, we’ll cover how to structure Zoom meeting invitation emails, what key details to include, and provide some templates that will help you save loads of time writing these emails to your team.

Structure, Key Details + Tips for Zoom Meeting Emails

When working remotely, making sure emails are concise and to the point is important.

• Write a short and clear subject line - The first thing people read, subject lines should be concise and tell the reader what the email is about. Something as simple as “Zoom meeting invitation: 7/30/22” would work.
• Provide the when and where - Sharing when the meeting is and providing the link are the two essential aspects of these emails. In all likelihood, these are the first things you do in Zoom meeting invitation emails.
• Answer the most-asked question - When people see a Zoom meeting invitation, the first thing they think of is “what is the meeting about?” This is the first question you should answer in your invitation emails.
• Share an agenda in advance - Providing an agenda for the Zoom meeting can not only help the meeting go smoother, but it can give attendees a chance to plan things to say, which boosts engagement and discussion during the meeting.
• Request an RSVP from your team - It’s always good to know who is going to attend the meeting beforehand so that you know what to expect. You can find this out by asking your team to RSVP to your invitation before the meeting.
• Craft an email signature - Something that can really add to the professionalism of your email is a well-crafted email signature. If you are emailing the team you are already close to, you don’t have to include a fancy one, but if you are emailing a client or partner, a nice signature goes a long way.
• Keep emails brief - This may seem like a lot of information to include, but you should try to keep emails as brief as possible. Team members don’t want to read a long email, especially if they are working remotely. Keeping emails short and to the point ensures that they read the whole thing and get the essential information.
• Use technology to automate email - Automating email can make the process of writing and sending Zoom meeting invitations much easier. With Text Blaze, you can use keyboard shortcuts to quickly send emails, and also create templates you can use to personalize your meeting invitations for coworkers, team meetings, or clients/partners. Using Text Blaze to automate your email will help you spend less time in email and ultimately save hours of your time each day.

Zoom Meeting Email Templates

Meeting Invitation Templates

Meeting Reminder/Follow-Up Templates

Email Automation Templates

Conclusion

We hope that you can use Text Blaze’s templates to help you improve your email communication with your team (and schedule loads of Zoom meetings as well).

If you like any of these templates, feel free to copy them to your Text Blaze Dashboard and customize them, so they fit your needs. Customize them and insert them using keyboard shortcuts to save hours each day scheduling meetings for your remote team. Get started for free today!

If you want to learn more about how you can use Text Blaze to work faster in Gmail, visit our Saving time in Gmail page!

Want to turbo charge your work with templates and snippets? Text Blaze is the fastest way to do that.

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