Property Manager Snippets

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Note: This GIF shows how to copy snippets to your dashboard so that you can use them and customize them to fit your needs.

If you work as a property manager, using snippets can boost your productivity and help you save hours of your time with timely, accurate, and detailed responses.

Snippets in this folder are from Good Life Property Management, property management experts based out of San Diego, California.

Here are some snippets that you might find useful.

Copy these to your dashboard, customize the snippets to your needs, and find new ways to use Text Blaze.

Onboarding Email Template

This snippet use the Form Text command to capture the customer's name, and the Form Toggle command for optional text that you can decide whether or not to include in real-time.

Onboarding Email Template
Hi {formtext: name=Jeffrey}

I hope you are doing well! My name is Jon and I will be your main point of contact for your property. I left you a voicemail just now. I look forward to working with you!

Make Ready: We plan to visit the property{formtoggle: name=once we have keys; default=yes}once we have keys{endformtoggle}
{formtoggle: name=Walkthrough Visit Date; default=no}{formtext: name=date of MRS}{endformtoggle}. We will be in touch within one business day after we visit the property with an inspection report detailing the turnover services necessary to get the property rent ready.

{formtoggle: name=Select if in HOA; default=yes}HOA: If your property is in an HOA, please contact them to update the point of contact to example@example.com.

This will direct all HOA newsletters or violations to us directly so that we can handle them accordingly. Additionally, please send over the Rules & Regulations. It is important for us to review the Rules & Regulations right away to avoid any violations with scheduling vendors or showing the property. {endformtoggle}

Please let me know if you have any questions or concerns. My direct line is: 555-555-5555. Thanks!
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Response to Vacate Notice Template

If a customer has emailed you a written notice to vacate, this automated response snippet can help you determine the customer’s next steps and find out information that will help you facilitate a smooth moving out process.

This snippet use the Form Text command to insert the customer's rent and the Form Date command to capture the date.

Response To Vacate Notice Template
I hope all is well today!

Thank you for providing your notice to vacate in writing. Please use this email as confirmation that it has been received.

The last day on your lease is: {formdate: MM/DD/YYYY}.

Attached is a copy of the move-out guidelines. Please note, the last month will be for a pro-rated amount of ${formtext: name=Pro-rate rent}. This is for the last {formtext: name= x} days of tenancy.

Please feel free to contact us if you have any questions or concerns. Thank you!

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Early Lease Termination Template

This snippet can help you send an automated response when a tenant is opting to terminate their lease prior to their contract's end date. You can add multuple drop-down options to select through the Form Menu.

Early Lease Termination Template
We appreciate you contacting us with your interest in terminating the lease early. We understand that there are situations that come up that lead to a Tenant needing to move out earlier than planned.

We have a policy in place for early lease terminations. There is a required {formmenu: name=Lease Break Fee (Per Lease); default=$750\ ; $395; $995} lease break fee, along with the obligations of the lease until the home is rented again.

Once the keys are returned to our office, we will immediately begin preparing the home for rent. The home will be placed on the market when it is rent-ready to ensure it is ready for a new tenant.

Thank you!
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Important Property Notes

This snippet use the Form Text command to add relevant notes for the property, and the Form Toggle command for optional text that you can decide whether or not to include in real-time.

Important Property Notes
Important Property Notes:

Parking: {formtext: name=Parking # & location} . {formtoggle: name=Select if there is parking pass required; default=yes}

Parking Pass requirement: {formtext: name=List parking pass information} {endformtoggle}

Mailbox: {formtext: name=Mailbox # & location}

Trash Day: {formtext: name=Trash Day}

Pets Policy: {formmenu: name=Pet Policy; HOA does not allow pets; Owner does allow pets; default=Owner does NOT allow pets}. {formtext: name=Pet restrictions}

{formtoggle: name=Select if there are any items under warranty in home; default=yes}

Warranty Information: {formtext: name=List Warranted Items} {endformtoggle}

{formtoggle: name=- Select if there are any items that are As-Is / Non-Warranted in home:\ ; default=yes}

As-Is / Non-Warranted Items: {formtext: name=List as-is items here}
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How to Create and Edit Snippets Yourself

These snippets include dynamic commands. If you’re interested in learning how to create these yourself, visit the pages below to learn more.

Once you get comfortable with these features, head to your dashboard and give it a try yourself! You can also copy these snippets directly into your dashboard and customize them to fit your needs.

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